Executive Assistant to Project Director

About Mesabi Metallics

When you join the team at Mesabi Metallics, you become part of a pioneering group advancing sustainable mining practices and driving innovation in the iron ore industry. Our commitment extends to providing a safe work environment, supporting environmental stewardship and generating value for all stakeholders. You will be joining us at a pivotal moment in Minnesota’s mining history: Mesabi Metallics’ cutting-edge iron ore mining and pelletization project is currently under construction. Once completed, it will mark the first new mine and pellet plant in Minnesota in nearly 50 years.

More importantly, you'll be immersed in a positive, supportive work environment that values your contributions and fosters your professional growth. Our culture is shaped by our core values which are sustainability, integrity, inclusivity, innovation, teamwork, determination and performance, and our employees are empowered to make a difference every day.

At Mesabi Metallics, you are part of a legacy of excellence, playing a key role in shaping the future of global infrastructure and industry.

Position Summary

We are looking for a highly capable and well-organized Executive Assistant to provide comprehensive support to the Project Director located in Nashwauk. This is a strategic position, playing a vital role in ensuring smooth daily operations, calendar management, and effective coordination across multiple stakeholders, both internal and external.

In addition to traditional executive assistant duties, the role requires a strong understanding of project workflows, reporting requirements, and comfort in working with technical data and project documentation. This role is ideal for someone who has experience supporting senior leadership in a project-driven environment and is confident interacting with cross-functional teams.

Job Responsibilities

The Executive Assistant will be responsible for the following:

1. Executive Support:

- Manage the Project Director’s daily calendar, appointments, and travel logistics.

- Proactively identify scheduling conflicts and optimize meeting slots based on priorities.

- Prepare meeting agendas, take minutes, and track action items for follow-up.

2. Stakeholder Coordination:

- Act as the main point of contact between the Project Director and various internal departments, contractors, and external stakeholder (engineering, procurement, finance, site operations).

- Follow up on pending decisions, documentation, and updates with different teams.

3. Documentation & Communication:

- Draft and format official communications, reports, and correspondence.

- Maintain a structured system for document control and access (emails, meeting notes, contracts, schedules).

- Ensure timely submission of reports and updates required for leadership reviews.

4. Data & Presentation Preparation:

- Create high-quality PowerPoint presentations, project summaries, and dashboards for management review meetings and promoters’ reviews.

- Support the Project Director in reviewing project progress reports and converting technical updates into concise, stakeholder-friendly formats.

5. Technical Understanding:

- Understand basic technical aspects of the project (training will be provided as needed).

- Assist in reviewing project planning schedules, progress trackers, and milestone charts.

- Communicate technical updates in simplified language to key non-technical stakeholders.

Skills and Qualifications

- Minimum 5 to 8 years of experience as an Executive Assistant or Project Coordinator supporting senior leadership in a large industrial, mining, or infrastructure project.

- Exposure to project environments; ideally in construction, manufacturing, mining, energy, or infrastructure sectors.

- Strong knowledge of project management tools (MS Project, Primavera, or similar).

- Excellent written and verbal communication skills. High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

- Ability to multitask, prioritize, and work under pressure in a dynamic project environment.

- Good understanding of project planning basics, milestone tracking, and reporting structures.

- Excellent written and verbal communication skills.

- Strong organizational and time management skills; able to manage multiple tasks with changing priorities.

- Ability to handle sensitive information with confidentiality and discretion.

Education

- Bachelor’s degree in engineering, Business Administration, or related field (MBA/Project Management certification preferred).

Physical Requirements

- None

Salary Range:

- $65,000 - $80,000 annually, depending on experience and qualifications.

Benefits:

- Health Insurance: Comprehensive medical and dental coverage with an HSA option.

- Retirement Plan: 401(k) with 6% company match.

- Lincoln STD, LTD, & Life Insurance: Coverage provided by Mesabi Metallics.

- Paid Time Off (PTO): 0-5 Years: 120 hours per year.

5-10 Years: 160 hours per year.

10+ Years: 200 hours per year.

Plus 9 paid holidays.

Mesabi Metallics Company LLC is an equal opportunity employer and values diversity in the workplace. We are committed to creating an inclusive environment where all employees feel valued, respected, and empowered to contribute to our success.

IgRZdLjeXq