Project Coordinator & Executive Assistant to Project Director

About Mesabi Metallics

When you join the team at Mesabi Metallics, you become part of a pioneering group advancing sustainable mining practices and driving innovation in the iron ore industry. Our commitment extends to providing a safe work environment, supporting environmental stewardship and generating value for all stakeholders. You will be joining us at a pivotal moment in Minnesota’s mining history: Mesabi Metallics’ cutting-edge iron ore mining and pelletization project is currently under construction. Once completed, it will mark the first new mine and pellet plant in Minnesota in nearly 50 years.

More importantly, you'll be immersed in a positive, supportive work environment that values your contributions and fosters your professional growth. Our culture is shaped by our core values which are sustainability, integrity, inclusivity, innovation, teamwork, determination and performance, and our employees are empowered to make a difference every day.

At Mesabi Metallics, you are part of a legacy of excellence, playing a key role in shaping the future of global infrastructure and industry.

Position Summary

The Project Coordinator & Executive Assistant will provide comprehensive support to the Project Director in managing day-to-day project activities, stakeholder communications, and executive functions. This role combines project coordination responsibilities with executive administrative support, ensuring effective planning, smooth execution, and timely delivery of key project objectives.

Job Responsibilities

The Project Coordinator and Executive Assistant will

be responsible for

the following:

Project Coordination

- Assist the Project Director in planning, monitoring, and tracking project milestones, schedules, and deliverables.

- Prepare, maintain, and circulate project status reports, dashboards, and presentations.

- Coordinate with internal departments, contractors, and external stakeholders for project updates and action items.

- Monitor compliance with project timelines, budgets, and quality standards.

- Maintain documentation, contracts, and project records for easy reference and audit readiness.

- Support risk assessment, issue tracking, and escalation processes.

Executive Assistance

- Manage the Project Director’s calendar, travel, meetings, and appointments.

- Draft, review, and manage correspondence, reports, and official communications.

- Organize and prepare materials for board reviews, management meetings, and client interactions.

- Maintain confidentiality and handle sensitive information with discretion.

- Facilitate effective communication between the Project Director and internal/external stakeholders.

- Anticipate the Project Director’s needs and proactively manage priorities.

Skills And Qualifications

- 5–8 years’ experience in project coordination/PMO support and executive assistance in a large industrial, mining, or infrastructure project.

- Strong knowledge of project management tools (MS Project, Primavera, or similar).

- Excellent written and verbal communication skills.High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

- Ability to multitask, prioritize, and work under pressure in a dynamic project environment.

- Strong organizational and coordination skills.

- High attention to detail with the ability to synthesize large amounts of information.

Education

- Bachelor’s degree in engineering, Business Administration, or related field (MBA/Project Management certification preferred).

Physical Requirements

- None

Salary Range

- $65,000 - $80,000 annually, depending on experience and qualifications.

Benefits

- Health Insurance: Comprehensive medical and dental coverage with an HSA option.

- Retirement Plan: 401(k) with 6% company match.

- Lincoln STD, LTD, & Life Insurance: Coverage provided by Mesabi Metallics.

- Paid Time Off (PTO): 0-5 Years: 120 hours per year. 5-10 Years: 160 hours per year. 10+ Years: 200 hours per year. Plus 9 paid holidays.

Mesabi Metallics Company LLC is an equal opportunity employer and values diversity in the workplace. We are committed to creating an inclusive environment where all employees feel valued, respected, and empowered to contribute to our success.

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