Emera Inc.

Executive Assistant

Halifax, NS

Full-time

About This Job

The Opportunity:

Company, Department: Executive Assistant, Emera Inc

Location: Halifax, NS

Closing Date: March 20, 2025

We are currently looking for an Executive Assistant to join our upbeat and collaborative team. Reporting to the Vice President, Audit Services.

Key elements of this role include:

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Manage calendars, e-mail, and travel itineraries for senior leadership and respond to routine requests independently;

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Prepare and submit accurate expense reports for the Audit Services VP and Directors;

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Oversee daily office activities including but not limited to, scheduling and planning meetings, and department and team events where required (including full coordination of catering and other logistics);

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Provide support for cost center budget development and tracking

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Assist in preparation of Board documentation and review for formatting and grammar;

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Process invoices for payment and affiliate billing;

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Payroll liaison and timekeeper for the Audit team;

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Monitor Audit team compliance requirements;

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Administer the Audit Services SharePoint site, ensuring records retention policies are followed;

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Identify opportunities to improve workflows and administrative processes;

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Work cooperatively with the team as well as other Emera affiliates and corporate teams;

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Assist with the activities associated with work plan deliverables;

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Other special projects and assignments as directed.

These skills will make you successful:

To thrive in this role, you recognize yourself in most of the following competencies and skills listed below:

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A minimum of 3 to 5 years in an administrative support role, coupled with a college diploma, university degree in office Administration or Business or equivalent work experience;

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Experience providing support to Senior Leadership is considered an asset;

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A high level of proficiency with various software applications including PowerPoint, Excel, and Word, OneDrive, MS Teams, SharePoint, Oracle, and PeopleSoft;

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Others would describe you as a self starter, a strong communicator; someone who can build and maintain relationships and brings a level of maturity given the interaction with Emera Executives and senior external and internal stakeholders;

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You are a detailed-oriented individual, working to a high standard of accuracy, efficiency and confidentiality. This position calls for strong internal interpersonal skills and a customer focused approach;

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You are highly flexible and positive in nature and must be able to assess priorities and work effectively with a high level of independence.

We understand that experience comes in many forms, and we’re dedicated to adding new perspectives to the team. So, if your experience is close to what we’ve listed above, please consider applying.

Learn more about our culture and values

At the Emera Group of Companies, you’ll be part of an inclusive, respectful workplace where everyone is welcomed and supported. Come build a career as unique as you are: making an impact from Atlantic Canada to the world. Your experience and perspective will help us to safely deliver cleaner, more reliable energy to our customers.

If working in an innovative environment, challenging yourself, and shaping a cleaner energy future inspires you, we want to hear from you. Apply by March 20, 2025 and let us know why this role is right for you.

The perks of joining our team? We offer:

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Health & Wellbeing: A comprehensive benefits plan, 24/7 access to virtual health care services for you and your family through Dialogue, access to a free on-site fitness centre, Employee and Family Assistance Program, parental leave top-up plan and wellness benefits.

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Grow Your Career: Opportunities to advance within and between our affiliate companies, a focus on employee development and available sponsored education programs.

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Community Engagement & Care: Corporate investments in the places where our people live and work, mentoring opportunities, fundraising-matching and; volunteer programs, various committees and employee resource groups, and scholarships for children of employees.

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Competitive Compensation: Short-term incentive plan and a Defined Contribution Pension Plan.

Diversity, Equity & Inclusion at Emera

As one of Atlantic Canada’s largest publicly traded companies, we are ranked one of Canada’s Top 100 Employers, Top Employers for Young People and Top Diversity Employers. We know our success is driven by our dedicated teams and we strongly encourage applications from all qualified candidates, including persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles and members of the 2SLGBTQ+ community.

Applicants from these equity groups may self-identify through the online application process. We support candidates and employees with access and accommodation needs and encourage you to let us know when you require accommodation.

Recruitment & Promotion Policy

The success of the Emera Company is driven by its people: a strong team with a shared commitment to support the Emera Company mission and values. The purpose of our recruitment policy is to provide a consistent framework to support fair and equitable attraction, hiring, and retention of the best talent for vacant positions. We are dedicated to maintaining a fair hiring process that provides equitable opportunities to all our applicants and is guided by our company values.