Rapid Door & Trim Corp

Executive Administrative Assistant

Northvale, NJ

Full-time

$55,000-$65,000

About This Job

Position Summary:

We are seeking a highly organized and detail-oriented Executive Administrative Assistant to join our team. The Executive Assistant will be responsible for providing administrative support to the CEO of the company and the VP of our Storefront division.

Responsibilities:

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Provide high-level administrative support to the CEO and VP of the Storefront Division.

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Manage and organize email inboxes, including sorting, archiving, flagging priority messages, and converting key communications into actionable tasks.

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Monitor and respond to email correspondence on behalf of executives with professionalism and discretion.

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Check and manage voicemail messages, ensuring timely follow-ups and responses.

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Support contract administration by reviewing incoming agreements, identifying key action items, and coordinating task delegation.

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Oversee company social media accounts, including content scheduling, posting, and basic engagement.

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Coordinate light travel arrangements, including booking flights, hotels, and transportation.

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Assist with basic IT support and troubleshooting or serve as liaison to external IT providers.

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Provide general operations support across departments as needed.

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Contribute to the development and refinement of internal systems to improve workflow, communication, and overall productivity.

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Perform office management tasks such as supply ordering, facility coordination, and organizing team events.

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Run occasional personal or business-related errands as directed.

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Handle other administrative tasks and special projects as assigned.

Skills:

· Strong organizational skills with the ability to multitask and prioritize tasks effectively

· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

· Excellent communication skills, both written and verbal

· Attention to detail and accuracy in all work tasks

· Ability to maintain confidentiality when handling sensitive information

· Experience with phone systems and general office equipment

If you are a proactive individual with excellent organizational skills and a passion for providing administrative support, we would love to hear from you. Apply today to join our team as an Office Administrator!

Salary range $55,000 to $65,000.

Monday through Thursday 8AM - 5PM; Friday 8AM-2:30PM

Benefits include paid time off, Simple IRA Retirement plan with match, Health Reimbursement Account, Life Insurance and Bonus program.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

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Life insurance

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Paid time off

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Retirement plan

Schedule:

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Monday to Friday

Experience:

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Executive administrative support: 3 years (Required)

Ability to Commute:

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Northvale, NJ (Required)

Work Location: In person