Ampirical

Executive Assistant

Covington, LA

Full-time

$60,400-$84,350

About This Job

We’d love to have you join us as an Executive Assistant in our Covington, LA office.

Company Overview:

Ampirical has been committed to improving and strengthening the power grid since the company’s inception. Just as an ampere is the base unit for electric current, Ampirical takes pride in being on the leading edge of innovation and technology, allowing our industry to flow forward in a positive direction.

We show gratitude for our customers and uplift our team members who make it all happen. We embrace challenging - yet rewarding - work, and we invest in our people every step along the way.

Working at Ampirical is a career, not just a job. Please enjoy this video about our culture.

What we Offer:

We offer a highly competitive compensation & benefits package for all full-time employees. You can review all of the details of our benefits package here. Below are some highlights. The salary range for this position is starting at $60,400-$84,350 depending on relevant experience, education, and qualifications. We also offer semi-annual profit-sharing bonuses based on company profits to share in the mutual success!

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Medical, Dental, and Vision effective your 1st day of employment

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401(k) with company match (immediate vesting)

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80 hours of PTO and 40 hours of sick time

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10 paid holiday days

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Flexible work schedule (every other Friday off)

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Opportunity for advancement and career growth

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Employer-sponsored Life Insurance, short-term and long-term Disability Insurance

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Gym Membership Stipend

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Tuition Reimbursement

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Wellness Program

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Pet Insurance

Who You Are:

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Bachelor’s degree in Business Administration, Human Resources, or a related field preferred.

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3+ years of experience as an Executive Assistant or Personal Assistant, preferably in a professional service or C-Level environment.

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Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

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Strong organizational and multitasking skills with impeccable attention to detail.

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Anticipatory mindset: Thinks two steps ahead to prevent issues before they arise.

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Discretion & confidentiality: Trusted with sensitive company and personal matters.

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Strong communication: Professional, polished, and clear in all written and verbal interactions.

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Adaptability: Thrives in dynamic, fast-paced environments with shifting priorities.

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Team orientation: Collaborates effectively across teams and functions to get things done.

Essential Duties and Responsibilities:

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Calendar & Scheduling Management

+ Own and manage complex, high-volume calendars for the Chief Executive Officer, Vice President of Finance, and Chief of Staff across multiple time zones. + Proactively prioritize and coordinate meetings, appointments, and calls. + Anticipate conflicts and independently resolve scheduling challenges.

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Travel & Logistics Coordination

+ Arrange domestic and international travel for executives while preparing comprehensive itineraries and travel documentation. + Handle last-minute changes and logistics disruptions.

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Meeting & Event Preparation

+ Prepare agendas, coordinate materials, and manage logistics for internal and external meetings (e.g., leadership workshops, company-wide meetings, and employee recognition events). + Take detailed meeting minutes and track follow-up actions. + Plan and execute internal and external meetings (e.g., coordinate logistics, including venue booking, catering, and attendee communication).

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Communication Management

+ Screen and prioritize emails, calls, and requests with professionalism. + Draft, format, and proofread correspondence, presentations, and reports. + Act as a liaison between executive leadership and internal/external stakeholders. + Manage confidential information with absolute discretion.

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Project Coordination & Task Tracking

+ Support the execution of company-wide initiatives by tracking timelines and deliverables. + Maintain visibility into strategic priorities and ensure deadlines are met. + Coordinate cross-functional communications and documentation to drive accountability for the Chief Executive Officer, Vice President of Finance, and Chief of Staff.

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Relationship Management

+ Build and maintain trust-based relationships with internal leaders, external clients, and vendors. + Understand each executive’s work style and priorities to provide personalized support. + Serve as a cultural ambassador and onboarding resource for new team members.

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Expense & Time Reporting

+ Track and submit expense reports for executive travel and purchases. + Ensure expense processes align with Ampirical policies and deadlines.

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Data & File Management

+ Maintain organized and accessible digital and physical filing systems. + Compile and analyze data for internal reports and leadership presentations.

Ampirical is an Equal Opportunity Employer, meaning we do not discriminate based on the following characteristics in our hiring and employment practices: Age, sex, color, race, creed, national origin, religion or religious attire, marital status, pregnancy (child birth or related medical conditions), citizenship status or amnesty, ancestry, sexual orientation, gender, gender identity, gender expression, transgender status, physical or mental disability, military or veteran status, genetic information, sickle-cell trait, status as a tobacco user or non-user, or any other classification protected by federal, state, or local law.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.