E.P. Breaux Utility Services LLC

Executive Assistant

Baton Rouge, LA

Full-time

$39,520-$47,840

About This Job

Job Title: Executive Assistant & Office Manager Location: Onsite, Monday through Friday Reports To: Chief Executive Officer (CEO)

Position Summary:

We are seeking a highly organized, proactive, and dependable Executive Assistant & Office Manager to support our CEO and ensure smooth day-to-day operations of our office. This is a full-time, in-person role, Monday through Friday. The ideal candidate will manage executive-level administrative tasks, coordinate personal and business travel, oversee office management duties, and assist with end-of-month billing.

Key Responsibilities:

Executive Support

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Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and reminders

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Monitor and organize the CEO’s email inbox, flagging urgent matters and drafting responses when appropriate

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Coordinate personal and business travel arrangements, including flights, hotels, transportation, and itineraries

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Run occasional personal and business errands for the CEO as needed

Office Management

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Oversee the daily upkeep of the office, ensuring a clean, organized, and welcoming environment

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Ensure snacks are replenished and attractively arranged; maintain stocked water and beverage supplies in the fridge

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Manage office inventory and supplies; reorder as needed and track usage

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Greet and assist all office visitors in a professional and friendly manner

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Receive and distribute mail and deliveries throughout the office

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Serve as the main point of contact for office vendors, maintenance, and facility-related matters

Billing Support

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Assist a Project Manager at the end of each month by preparing and submitting billing documentation

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Perform light administrative finance tasks related to billing as requested

Requirements:

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Proven experience as an Executive Assistant, Office Manager, or similar role

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Excellent calendar management and organizational skills

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Strong written and verbal communication skills

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Ability to multitask and prioritize daily workload with minimal supervision

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High level of discretion and confidentiality

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Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace

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Familiarity with light billing or accounting software is a plus

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Valid driver’s license and reliable transportation for occasional errands

Work Environment:

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This is a full-time, in-office role (not remote or hybrid)

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Standard business hours: Monday through Friday, 8:00 AM – 5:00 PM

Job Type: Full-time

Pay: $19.96 - $23.00 per hour

Benefits:

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401(k)

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Dental insurance

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Health insurance

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Life insurance

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Paid time off

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Vision insurance

Schedule:

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8 hour shift

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Monday to Friday

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On call