ALFA

Executive Assistant

Huntingdon, QC

part_time

About This Job

ALFA is hiring an Executive Assistant to support the administrative and organizational management of its operations.

RESPONSABILITES

•

Manage billing, track client payments, and handle the receipt and processing of payments

•

Answer phone calls, welcome clients, and provide general administrative support to ensure smooth office operations

•

Organize, update, and file client records in a structured manner according to their status

•

Handle administrative documents: receiving, verifying, scanning, and digital filing

•

Manage supplier invoices as well as the sending and receiving of postal documents

•

Maintain various administrative tracking tools (billing, projects, file statuses, etc.)

•

Digitize and archive signed documents, and ensure the compliance of files before closing or archiving

•

Communicate with clients to collect missing information or documents and respond to their inquiries

•

Schedule appointments, follow up on files, and provide logistical support to the team

Requirements

•

Proficiency with common computer tools (MS Office, Google, Microsoft)

•

Excellent written and verbal communication skills in French and English

•

Ability to manage multiple tasks simultaneously with organization, attention to detail, and autonomy

•

Independent and able to work with minimal supervision

•

Good time management and ability to meet deadlines

•

Quick learner with adaptability to new tools or procedures

•

Ability to understand the structure of tax forms (an asset)

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