Executive Assistant

Executive Assistant

Location: Calgary, Alberta (remote with occasional in-office requirements)

Company: Rally Drilling Services Inc.

Type: Full-Time

About Us

Rally Drilling Services is a leading provider of diamond drilling and exploration support across Canada. As a privately owned, fast-moving company, we value initiative, independence, and a solutions-driven mindset. Our team operates in a dynamic environment, and we’re looking for someone who thrives on taking ownership and supporting our operations at the highest level.

Position Overview

We are seeking a highly organized and detail-oriented Executive Assistant with strong bookkeeping skills and experience working with Oracle NetSuite. This role is ideal for someone who can manage tasks independently, solve problems proactively, and provide seamless support to senior management.

The Executive Assistant will play a critical role in organizing schedules, coordinating travel, preparing financial and operational reports, and ensuring logistics run smoothly.

Key Responsibilities

- Provide direct support to senior management with scheduling, correspondence, and travel arrangements (including flights).

- Prepare and organize financial and operational reports using Oracle NetSuite and other tools.

- Assist with bookkeeping functions, including reconciliations, reporting, and general accounting tasks.

- Support logistics planning for field operations.

- Maintain and organize company files, contracts, and documentation.

- Anticipate needs, solve problems proactively, and act with a high degree of independence.

Qualifications

- Minimum 3+ years of administrative or executive assistant experience, preferably in a private company environment.

- Strong bookkeeping background and proficiency with Oracle NetSuite is required.

- Excellent organizational skills and the ability to multitask effectively.

- Strong written and verbal communication skills.

- High level of discretion, professionalism, and attention to detail.

- Must be based in the Calgary, Alberta area (majority of work will be done remotely).

What We Offer

- Competitive wages negotiated based on experience and ability.

- Comprehensive benefits package.

- Company RRSP matching program.

- A flexible, primarily remote work environment.

- Opportunity to grow with a dynamic, fast-paced private company.

Job Type: Full-time

Pay: $63,914.34-$85,689.82 per year

Benefits:

- Dental care

- Extended health care

- RRSP match

Work Location: Hybrid remote in Calgary, AB T2T 0A7