Executive Assistant

Position Summary

The Executive Assistant’s responsibilities include administrative support to the CEO and the senior leadership team.

Supervisor Responsibilities

This position does may have supervisory responsibilities over other employees.

Essential Duties and Responsibilities

- Provides executive level support to the Chief Executive Officer and senior leadership team.

- Maintains an accurate and detailed calendar for the CEO and senior leadership team and proactively communicates changes and anticipates and responds to scheduling conflicts.

- Assists with corporate presentations including those for the Board of Directors.

- Creates expense reports including working with Accounts Payable for payment.

- Schedules travel for senior leadership team and board members.

- Updates and maintains corporate organizational charts.

- Handles corporate invoice processing and approvals.

- Manages legal drive including meeting minutes, agendas, and action items.

- Manages Legal Tracker which includes invoice approvals and managing law firms.

- Provides special project support as needed.

- Handles sensitive and confidential information.

- Minimal day-to-day personal assistant responsibilities.

Typical Physical Demands

Requires prolonged sitting, some bending, stooping and stretching. Requires constant data input for extended periods of time without leaving the work area. Occasionally lifting files or paper weighing up to 30 pounds. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment. Requires normal range of hearing and eyesight to record, prepare, and communicate appropriate reports. Requires mobility sufficient to travel.

Typical Working Conditions

Normal office environment. Occasional evening or weekend work.

Education and Experience

- Associate’s or Bachelor's degree from an accredited college or university

- Minimum of 5 years of related work experience.

- Any equivalent combination of training, education, and experience that provides the required skills, knowledge and abilities.

Licenses, Registration, and Certifications

- None

Skills/Competencies

- Problem solving.

- Communication.

- Organizational.

- Detail Oriented.

What We Offer

- This position is expected to pay $90,000 - $110,000 annually; depending on skills, experience, education, and any certifications that are directly related to the position. It is eligible for our annual Short Term Incentive program.

- Our health and welfare benefits are designed to invest in you and in the things you care about.

- We offer a 401k with a generous match, student loan repayment assistance, tuition reimbursement.

- To care for your wellbeing, we offer paid vacations and holidays, monthly wellness financial incentives, Employee Assistance Program.

- Health care offerings include medical, prescription drug, dental, vision, health savings account, flexible spending accounts.

- To assist you in leveraging the health care benefits, we offer personal health advocates, tele-medicine, surgery concierge services, diabetes care.

Short-term disability, long-term disability, basic term life and accidental death and dismemberment coverage are provided at no cost. Optional coverages available include supplemental life insurance and supplemental accidental death and dismemberment insuranc