Executive Administrative Assistant

BIB Services Corp is looking for an actively seeking an Executive Assistant. An executive assistant provides high-level administrative and office support to senior management and executives. Their responsibilities include calendar management, written and email correspondence, and maintaining records.

This role will report to the Senior Business Manager as well as assist Partners as needed

Key responsibilities:

· Calendar and Scheduling: Manage complex schedules including appointments, and meetings while anticipating potential conflicts and prioritizing task

· Communication: Handel incoming communications (phone, email, mail) and ensuring timely and accurate responses, as well as drafting and editing correspondence

· Record Keeping: maintaining accurate and organized records, including files, databases and contract information

· Office Administration: Assisting with general office duties, such as ordering supplies, managing mail and maintaining a clean and organized workspace

· Special projects: Support Senior Business Manager and Partners with research, analysis and special projects as needed (i.e. Payments, Billing, reports, handbooks, etc.)

· Confidentiality: handle sensitive information with discretion and professionalism

Qualifications

· Bachelor's degree or 5 years’ administrative experience

· QuickBooks

· Proficiency in office software

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 30 – 40 per week

Benefits:

•

Paid time off

Schedule:

Work Location: In person