Executive Administrative Assistant

Executive Administrative Assistant

- Key role in a world-renowned organization

- Opportunity to contribute to the strategy and objectives of the Leadership Team

- Role based in Chicago or Montreal

- For Illinois-based roles the expected global salary is $65,000 – 80,000

About the Role

We are looking for an Executive Administrative Assistant to provide support to the VP of Sales and Marketing Aluminum based in Chicago.

This position is a great opportunity to play a key role within the Sales & Marketing Aluminum leadership team and provide the support and coordination required for producing organizational results. Working a flexible, hybrid schedule and reporting to the VP of Sales & Marketing Aluminum, you will:

- Plan, coordinate and ensure that the VP of Sales & Marketing schedule is followed and respected

- Coordinate the implementation of efficient administrative support with internal and external organizational stakeholders

- Form a strong partnership with Business Executives and efficiently collaborate with the VP of Sales & Marketing Aluminum

- Take on a facilitator role by creating a strong mutual network between the internal teams and tactically coordinating access to the VP of Sales & Marketing’ office.

You will also perform a broad range of administrative tasks which include:

- Managing a schedule of appointments and events, as well as writing and preparing correspondence

- Developing a high-level presentation pack for members of the Sales & Marketing Aluminum leadership team

- Organizing and coordinating the Aluminum Sales & Marketing leadership monthly team meetings, taking minutes and managing subsequent action plans

- Prioritizing requests addressed to the VP of Sales & Marketing Aluminum, including those of a sensitive or confidential nature. Performing required research and ensuring follow-up. Determining the appropriate courses of action (response or referral)

- Through a proactive and hands-on approach, coordinating the critical aspects of deliverables, including reports, presentations, memos, and personal correspondence, as well as other tasks likely to help the VP of Sales & Marketing to effectively lead the Sales & Marketing Aluminum business

- Coordinating the implementation of administrative support with the organization’s internal and external stakeholders.

About You

To succeed in this role, you should meet these requirements:

- Proficient in English (spoken and written)

- Technical diploma, college studies or equivalent experience of five to ten years working with Executives

- Able to handle confidential information with discretion and demonstrate the highest level of customer service and response

- Excellent sense of teamwork and ability to grasp issues quickly, identify priorities and deliver on time. Be professional, have gravitas, and be willing to go the extra mile.

- Determination, organizational skills, attention to detail and an action-oriented, results-focused approach. Proactive problem-solving approach and excellent decision-making skills.

- Able to work with global teams and manage work across different time zone. Experience managing calendars across multiple global time zones.

Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat and social media platforms

What We Offer

- Be recognized for your contributions, innovative thinking and dedication, and leave each day knowing you’ve helped the world progress.

- A work environment where safety is always the number one priority

- Competitive base salary reflective of your skills and experience with an annual incentive bonus

- Access to top-tier family-friendly health programs including medical, prescription drug, dental, vision, life insurance coverage, and various voluntary benefits

- Excellent retirement plan including up to 6% defined company contribution; Generous 401k matching program

- Attractive share ownership plan

- Comprehensive leave policies which cover all the moments that matter in life: PTO (paid time off), paid holidays, and paid bereavement leave

- A generous parental leave policy, which ensures you’re able to spend quality time with your new family

- Discount programs for leisure purposes and access to Personify Health with incentives supporting your wellbeing

- Access to our Employee Assistance Program (EAP), which provides confidential counselling or expert guidance for you and your family to help get through life’s challenges

Where You’ll be Working

Built around a dedicated hub in Singapore and regional offices in Chicago and Frankfurt, our commercial teams are entrepreneurial, fast-paced and highly specialized part of our business.

Our team has a deliberately open and entrepreneurial culture where we reward the creation of value through innovation and risk taking. You get to work alongside inspiring and creative colleagues and learn and grow every single day.

#LI-Hybrid

So if you are looking for a new venture and would like to gain exposure to a global, leading-edge mining company, join us today.

Please note, in order to be successfully considered for this role you must complete all pre-screening questions.

If you would like to know more about careers at Rio Tinto, you can like us on Facebook, follow us on Twitter or join us on LinkedIn.

About Rio Tinto

Rio Tinto is a leading global mining and materials company. We operate in 35 countries where we produce iron ore, copper, aluminium, critical minerals, and other materials needed for the global energy transition and for people, communities, and nations to thrive.

We have been mining for 150 years and operate with knowledge built up across generations and continents. Our purpose is finding better ways to provide the materials the world needs – striving for innovation and continuous improvement to produce materials with low emissions and to the right environmental, social and governance standards. But we can’t do it on our own, so we’re focused on creating partnerships to solve problems, create win-win situations and meet opportunities.

Respect and Inclusion

Rio Tinto is committed to equal employment opportunity. All qualified applicants will be considered without regard to race, color, sex, age, religion, national origin, disability, or any other characteristic protected by federal, state, or local law.

We are committed to an inclusive environment where people feel safe, respected and valued. We want our people to feel that all voices are heard and that a variety of perspectives are not only welcome but are essential to our success. We treat all our people fairly and with dignity.

Rio Tinto participates in E- Verify to confirm work authorization. Please visit http://www.ucis.gov/ for more information.