Q2 Artificial Lift Services

Data Entry/AR Clerk

LocationNappanee, IN
Job TypeFull-time

About This Job

About Us: Q2 Artificial Lift Services (ALS) has 40+ repair and service facilities located across the Canada and the U.S. Our service locations are supported by a world-class manufacturing operation (API & ISO Certified), plus a highly skilled engineering and optimization group. Q2 ALS manufactures high quality individual pump parts in the Oil and Gas Industry. We offer a complete product line of barrels, plungers, fittings, accessories and heat treated tubing needed for downhole pump installations.

Position Overview: The Data Entry Clerk is responsible for accurately inputting and updating data into digital databases. This role involves handling various types of data, ensuring its accuracy, and maintaining organized records. Additionally, the role includes specific responsibilities related to Accounts Receivable (AR) and Sales Order Creation.

Key Responsibilities:

Data Input: Enter data from paper documents into digital spreadsheets and databases.
Data Verification: Review data for deficiencies or errors, correct any inconsistencies, and ensure data integrity.
Database Management: Update customer information, track orders, and organize existing data in spreadsheets.
Administrative Support: Provide occasional administrative support, including sorting and organizing paperwork.
Equipment Operation: Operate common office equipment like scanners and printers.
Data Backup: Perform regular database backups to secure data.
Special Projects: Assist with special projects requiring large amounts of data entry.
Accounts Receivable (AR) Tasks:
Invoice Processing: Generate and send invoices to customers.
Payment Tracking: Record payments received and update customer accounts.
Reconciliation: Reconcile accounts receivable balances and resolve discrepancies.
Reporting: Prepare AR reports and summaries for management review.
Communication: Communicate with customers regarding outstanding invoices and payment issues.
Sales Order Creation:
Order Processing: Enter and process sales orders accurately and promptly.
Customer Information: Record customer information, including name, address, and contact details.
Product Details: Input product details, quantities, and pricing into the system.
Order Confirmation: Generate order confirmations and communicate with customers.
Inventory Coordination: Coordinate with inventory management to ensure product availability.
Issue Resolution: Address and resolve any order-related issues or discrepancies.


Skills and Qualifications:

Attention to Detail: High level of accuracy and attention to detail.
Computer Proficiency: Familiarity with data entry software and Microsoft Office Suite.
Organizational Skills: Ability to organize and manage large volumes of data.
Communication Skills: Good verbal and written communication skills.
Time Management: Ability to manage time effectively and meet deadlines.
AR Knowledge: Basic understanding of accounts receivable processes and terminology.
Order Entry Skills: Experience with sales order processing and customer service.


Education and Experience:

Education: High school diploma or equivalent.
Experience: Previous experience in data entry or a similar role is preferred but not required. Experience with accounts receivable and sales order processing is a plus.


Work Environment:

Office Setting: Typically works in an office environment with standard office equipment. This is not a remote role*

Schedule: Full-time, Monday to Friday, with occasional overtime as needed.

This role is ideal for individuals who are detail-oriented, enjoy working with data, and can handle repetitive tasks efficiently

Note we do not accept calls/inquiries from agencies. While we thank all applicants, we will contact only those selected for an interview.

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