Contracts & Records Specialist

- Maintain and organize digital and physical land records, including Surface Use Agreements and Rights-of-Way.

- Verify, enter, and update agreement data in company systems (terms, payment obligations, expirations, option periods).

- Interpret and review land-related legal documents for accuracy and completeness.

- Track and monitor key deadlines, such as renewals and other time-sensitive obligations.

- Provide status reports and updates to the Land Manager as requested.

- Ensure compliance and data integrity across all land recordkeeping functions.

- Balance competing priorities and meet deadlines in a dynamic work environment.

- Bachelor’s degree preferred (or equivalent work experience in a related field).

- At least 1 year of relevant industry experience; oil & gas land administration experience strongly preferred.

- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

- Strong organizational, analytical, and written communication skills.

- High attention to detail and accuracy in reviewing and maintaining records.

- Ability to work independently while maintaining confidentiality.

- Flexible and adaptable with changing priorities.

- Commitment to continuous learning and professional growth.

We are seeking a detail-oriented professional to review contracts, track deadlines, and maintain accurate records. Prior oil & gas experience is helpful but not required — legal assistants, paralegals, and contract administrators are encouraged to apply. Flexible office hours, training provided.

You will support the Land Department by maintaining accurate records of Surface Use Agreements, Rights-of-Way, and related land contracts. This role involves organizing both digital and physical files, entering and verifying key data, tracking critical deadlines, and preparing reports for management. The ideal candidate will have strong organizational and analytical skills, attention to detail, and the ability to balance multiple priorities in a fast-paced environment. Prior oil and gas experience is a plus but not required.

Benefits

- Competitive salary based on experience

- Medical, dental, and vision insurance

- 401(k) plan with company match

- Paid time off and holidays

- Supportive, safety-conscious work environment

Why Join Us / Why This Role

- Play a key role in the land operations of a growing energy company.

- Work in a fast-paced, dynamic environment where your attention to detail and organizational skills directly impact business success.

- Gain exposure to oil & gas land agreements, rights-of-way, and contracts, building valuable industry expertise.

- Collaborate with a professional Land Department team while also having the autonomy to manage your own projects.