Contract Specialist

Job Overview

We are seeking a detail-oriented and experienced bilingual (Mandarin/English) Contract Specialist to join our team. The ideal candidate will be responsible for managing all aspects of contract creation, negotiation, and compliance. This role requires a strong understanding of procurement processes, vendor management, and legal frameworks to ensure that all contracts align with organizational goals and regulatory requirements.

Responsibilities

- Provide input and incorporate supply chain constraints into the project schedule

- Conduct RFX’s for critical POs and contracts (long lead, high value, or high complexity)

- Prepare commercial evaluations, POs, and contracts

- Interface and collaborate with discipline engineers and construction team to progress on SC deliverables

- Protect interest of company by negotiating appropriate contractual provisions

- Conduct kicks off meeting and administer contracts

- Review invoices accuracy of approved LEMs against contracts and submission to funding system for payment

- Maintain procurement status report, accurate for submission to PMT and client

- Prepare accruals and cost forecasts and prepare justification for budget adjustments

- Perform contract closeout

- Ensure proper documentation to support any claims of back charges later

- Establish and maintain contractor relationships, including communications and negotiations with contractors

- Identify inefficiencies in the supply chain to improve overall supply chain effectiveness

- In conjunction with other stakeholders, develop and investigate new contractors, make recommendations as to their approvals, perform pre-qualifications as needed

Skills

- Have a Supply Chain, Business or Engineering degree

- 5+ years EPC or EPCM experience as Contracts Specialist

- Must have experience contracting complex, critical and high value scopes in both lump sum and reimbursable setting

- Must be bilingual (English/Mandarin)

- Experienced in contract administration, claims and pre-dispute resolution

- Must understand scheduling and workload prioritization

- Team player and will collaborate for the overall success of the project and the company

- Preferably works well with systems and savvy with MS Office suite

- Experienced commercial and contractual negotiator

Job Types: Full-time, Fixed term contract

Contract length: 12 months

Pay: $50.00-$100.00 per hour

Experience:

- EPC or EPCM contracts specialist: 5 years (required)

Language:

- Mandarin (required)

Work Location: In person