Contract Specialist

A JAB Recruitment client is seeking an Associate Contract Administrator/Contract Specialist

to join their team for a long-term contract.

PLEASE NOTE:

- This is a long-term contract position with the opportunity to convert based on performance, market drivers, and business need, but it is not guaranteed.

- Position is located ONSITE in Lakewood, Colorado

- Candidates must be authorized to work in the US indefinitely for any employer without present or future need for sponsorship.

- Local candidates preferred

- NO C2C

Primary purpose:

Support of the Procurement Contracts team in support of 1) Development and execution of stakeholder procurement strategy and ad hoc requests, as well as 2) Sourcing, negotiation, and execution of contract requirements. These activities will encompass:

- Providing contract support to Contract Administrators assigned internal stakeholders. Acts as point of contact within the Procurement Operations group to manage contract creation in Oracle, final contract execution, contract internal management and ongoing support for the agreement going forward.

- Supporting the RFP, RFQ and related negotiation processes - with a focus on creating value.

- Working in conjunction with Procurement teammates and Legal and stakeholders to support the negotiation of contract terms and conditions.

- Collaborating with procurement and stakeholders to effectively manage the vendor portfolio.

- Supporting category strategies and the stakeholder procurement plan.

- Drafting Material and Service PO’s and the related communication with Suppliers.

- Drafting service agreements and amendments

- Adhering to company policies, procedures, guidelines, record retention, and delegation of authority.

Essential duties and responsibilities:

- Act as a subject matter support regarding the procurement process.

- Participate in the development and fulfillment of contract requirements in the purchase of products or services.

- Support the negotiation of contract T&Cs and commercial terms with suppliers.

- Support the RFX process.

- Support the interpretation of internal and external business issues and recommend solutions.

- Act as a subject matter support of internal functions of contractual rights and obligations.

- Draft amendments to contract terms and/or contract extensions.

- Interface with internal functions to evaluate contract compliance.

- Support communication between stakeholders and vendors.

- Input and maintain necessary data in company ERP system and participate in testing upgrades.

- Promote Procurement services throughout the organization.

- Support stakeholders to help achieve key organizational goals.

- Work independently to manage tasks and timelines.

- Develop and maintain a positive working relationship with internal and external stakeholders.

- Engage with a broad range of stakeholders with tact, courtesy, and professionalism.

- Communicate clearly and concisely, both in person and virtually, using a high level of communication and active listening skills.

- Maintain a regular, dependable attendance and a consistently high level of performance.

- Will work non-traditional hours as needed.

- Maintain a high regard for personal safety, for the safety of company assets and employees, and the public.

- Other daily, weekly, monthly, or special project duties as identified and defined. Manage contract request intake process and supporting tools, complete contract-related activity to support Procurement Operations.

- Organize and document work electronically using team tracking Smartsheet(s) and entering into company’s electronic contract management database (Oracle Procurement Module).

- Assist with the management of Contracts via Oracle through all stages (creation, approval, amendment, signature)

- Execute and distribute routine reports for the team and take action as required

- Provide ongoing contract management support with direction, ensuring compliance with contractual requirements with both internal personnel and external stakeholders

- Review and analyze contracts, verifying accuracy and resolving discrepancies in line with company policies and other requirements

- Understand the overall service level agreements within the department

- Work collaboratively to ensure goals are met

- Maintain working relationships with internal and external customers to ensure their needs are met

- Collaborate with Procurement personnel, Legal, and Finance to ensure contracts' compliance with company standards to manage risk and liabilities

- Assist Central Contracts team members with administrative tasks involved in managing and reviewing contracts

- Participate in project teams or special project assignments

- Perform other procurement related duties as assigned and/or required

Minimum

requirements

:

- Ability to read, write, speak and understand English

- Ability to build trust and relationships with internal stakeholders and suppliers

- Motivated, self-directed work ethic, willing to pursue individual and team goals

- Demonstrated detail orientation with emphasis on accuracy

- Demonstrated written and oral communication skills

- Ability to prioritize and organize effectively

- Ability to work independently, as well as in a collaborative and dynamic team environment

- Ability to handle multiple projects and seek input to prioritize

- Ability to isolate and trouble shoot issues

- Demonstrated critical thinking and analytical skills

- Demonstrated problem solving skills

- Experience with MS Suite, (office/docs/excel/teams/forms), ADOBE/DocuSign, Smartsheet, ERP (Oracle and/or SAP).

Education:

- Bachelor’s degree from an accredited institution in Supply Chain Management, Business, Engineering, Accounting, Finance or a related discipline.

Experience/Specific Knowledge:

- 0-3 years direct or active work experience in Procurement or other relevant contract experience.

Certifications, Licenses & Registrations:

- Must possess and maintain a valid driver’s license and a driving record satisfactory to the company and its insurers (for travel).

Competencies, Skills & Abilities:

- Strong interpersonal, negotiation, listening and presentation skills.

- Must be able to prioritize, organize, and manage work requirements independently to meet various schedules and objectives.

- Strong problem solving and analytical skills, including the ability to resolve complex issues and to identify value generating opportunities.

- Self-motivated self-directed work ethic with the ability to successfully manage multiple tasks, to meet multiple deadlines, and to work with minimal direct supervision.

- Exceptional team member willing to pursue individual and team goals and must be able to work with a team, take direction from management, adhere to required work schedules, focus attention on details, and follow work rules.

- Ability to organize, schedule and prioritize workload to meet various schedules and objectives on short notice.

- Ability to successfully perform multiple tasks with strict deadlines.

- Must be able to perform all essential and marginal functions of the job.

- Ability to build trust and relationships with internal stakeholders and suppliers

- Demonstrated detail orientation with emphasis on accuracy

- Demonstrated written and oral communication skills

- Ability to handle multiple projects and seek input to prioritize

- Ability to isolate and trouble shoot issues

- Demonstrated critical thinking and analytical skills

Working Conditions:

- May be required to carry a cell phone and be available to respond during working and non-working hours.

- The successful candidate will be required to clear a drug screen and a complete background check, including credit report for certain positions, after an offer has been extended and prior to being employed.

Other responsibilities:

The above statements describe the general nature and level of work being performed. This position may perform other duties as assigned.

JAB Recruitment is an equal opportunity employer. Qualified applicants are considered for positions without regard to race, color, religion, sex, national origin, age, citizenship status, marital status, medical condition, physical or mental disability or any other legally protected status. EOE/M/F/D/V