Contracts Manager

The Contracts Manager will be responsible for managing, analyzing, and optimizing contract agreements to ensure compliance, mitigate risks, and drive cost savings. This role requires strong analytical skills, attention to detail, and the ability to collaborate with cross-functional teams to support procurement and supplier management activities. This role requires an experienced, self-motivated professional who can perform high-quality work while supporting CCI's mission and client expectations.

This is a Remote Hybrid position working out of one of the following office locations.

Anchorage AK, Missoula MT, Lake Charles LA, Alexandria LA or Houston TX.

CCI Industrial Services provides quality-driven, cost-effective construction, maintenance, industrial cleaning, power generation, and transportation services to support resource development companies in Alaska and the lower 48 states. CCI Industrial Services leads the industry in Safety, Innovation, and Excellence. Each CCI employee is responsible for upholding CCI's Mission, Vision, and Values, as these are a crucial part of CCI's strategic plan for success.

Essential Duties & Job Functions:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential

Contract Management: Draft, review, and analyze contracts to ensure alignment with organizational goals, compliance with legal standards, and mitigation of risks with optimal contract turnaround time.

Contract Negotiation: Conduct contract negotiations to secure favorable terms and reduce financial risks associated with buyer requirements and KPIs. Authority to recommend or approve contractual terms

Supplier Qualification & Proposal Support:

- Take the lead in coordinating supplier qualification process for KAKIVIK and CCI this includes:

- Answer all boilerplate questions (i.e. company history, licensing, MBE registration, W9, etc.)

- Disseminate questions and compile responses from HSE, Finance, HR, and Operations.

- Provide constant monitoring and communications via procurement applications (i.e. Ariba, DeepStream, Procuri, Coupa and Emptoris etc.)

- Draft, assemble, and edit Customer Proposals.

- Leadership in supplier risk evaluation or contract governance.

- High quality and completeness of supplier qualifications.

- Ownership of maintaining standardized response materials.

- Development of process improvements for qualification systems.

Data Management & Application Administrator: Act as the Kakivik and CCI Applications Admin for all Supplier Management Applications including: Ariba, DeepStream, Procuri, Coupa and Emptoris.

Cross-Functional Collaboration: Work closely with procurement, legal, and operations teams to ensure contracts align with business objectives and regulatory requirements.

Insurance & Bonding Administration:

- Certificates of Insurance (COIs)

- Analyze contracts to understand the insurance requirements within,

- Complete certificate of Insurance request forms for processing by insurance broker

- Manage the timelines for delivery of COIs to Customers and Stakeholders.

- Maintain copies of all COIs in common file system (currently Egnyte).

- Work with internal customers and insurance brokers to establish which COIs require annual renewals to maintain COI renewal rate.

- Ensure COIs are loaded into supplier networks (ISNet, Avetta, etc.) in a timely manner.

- Bond Requests

- Examine RFPs and Contract documents to extract bonding requirements.

- Complete Bond Request forms for processing by our bonding company to maintain bond renewal compliance rate.

- Manage / coordinate the delivery of bonds for executive signoff and prompt delivery to customer.

- Work with internal customers and Bond Broker to establish which bonds require annual renewals

Continuous Improvement: Identify opportunities to streamline contract management processes and implement best practices. Reduction in contractual non-compliance findings or exceptions. Improvement in process cycle times.

HS&E Leadership Expectations:

- Be a Safety Leader! Ensure the resources and commitment to HSE is of top priority for all employees within the company.

- Maintain 100% “Safety Standards and Accountability” in all areas or mandatory/regulatory requirements, which include:

- Maintain compliance with the required HSE Training.

- Taking necessary action when behaviors or conditions around you may be unsafe.

- Reporting and addressing all potential safety concerns/incidents/issues promptly and willingly participate and assist in any investigation that may relate to a safety incident.

- Document and record any injury or near miss incident that may occur while you are working.

- Promote and participate in Safety Programs.

- Other duties as assigned

- Be a Safety Leader! Ensure the resources and commitment to HSE is of top priority for all employees within the company.

- Other duties as assigned

Requirements:

Required Qualifications:

- Bachelor's degree in business administration, Supply Chain Management, or a related field.

- Strong understanding of procurement processes, contract law, and supplier management.

- Proficiency in Microsoft Office tools (Excel, Word, PowerPoint, Access) and eSourcing tools (e.g., Ariba, DeepStream, Procuri, Coupa, and Emptoris).

- Excellent communication and negotiation skills.

- Detail-oriented with strong analytical and problem-solving abilities.

- Experience with KPI development and performance tracking is a plus.

Preferred Qualifications:

- Certified Purchasing Manager (CPM) or equivalent certification.

- FEMA Incident Management certifications (ICS 100, 200, 300) are advantageous.

This role is ideal for candidates with a background in procurement, category management, or supplier performance management, and who are looking to contribute to strategic sourcing initiatives and contract optimization.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. A pre-hire post offer Functional Capacity

FUNCTIONAL CAPACITY EXAM (FCE) LEVEL 1

- MOBILITY: While performing the duties of this job, the employee uses computers daily. He/she is regularly required to sit and reach with hands and arms.

- Must be able to push/pull 50 pounds for 10 feet.

- LIFTING: Must be able to routinely lift to 25 pounds from floor to waist, 15 pounds from waist level to shoulder height and carry 20 pounds for 20 feet

- HEARING: The employee frequently is required to talk or hear while answering phones, working with customers, clients, supervisors, etc.

- VISUAL ACUITY: Must be adequate to perform above listed tasks in a safe manner. Ability to see and complete work on a personal computer and read color coded writing on equipment forms, etc.

- Evaluation (FCE) will be conducted to determine an employee's ability to perform to the job standard. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Compensation:

CCI offers a competitive salary, career growth opportunities and for full-time positions we offer a Full Benefits Package including excellent FEHB Medical, Dental and Vision Insurance, Life insurance, and a 401k match program.

Contingencies:

Offer contingent upon ability to pass a pre-employment drug test and a background check.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work at any time without prior notice.

CCI Industrial Services (CCI) is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law.

CCI Industrial Services grant employment preference first to BBNC shareholders, their spouses, or descendants, and second to other Alaska Native Corporation Shareholders in accordance with P.L. 93-638.