Aquatera Utilities Inc.

Communications and Corporate Assistant

Grande Prairie, AB

Full-time

About This Job

Department: Communications and Corporate Team

Reports To: Acting Corporate Secretary

Location: Based out of Grande Prairie

Aquatera Utilities Inc. is a municipally owned corporation headquartered in the Grande Prairie region and is a leading provider of water, wastewater, and solid waste services throughout Alberta. We play an integral role in growing healthy communities while supporting economic development in our service territories. We're proud to be recognized as a 2025 Alberta Top Employer, reflecting our commitment to our people and the communities we serve.

OVERVIEW

The Communications and Corporate Administrative Assistant will play an integral role in the administrative needs of both the Communications and Corporate Teams and the upholding of Aquatera’s Core Values. This position will primarily report to the Acting Corporate Secretary.

KEY RESPONSIBILIES

The successful candidate:

•

Will be legally entitled to work in Canada without limitations

•

Will require availability occasionally after regular business hours and on weekends

Assist the Communications Team with the following tasks:

•

Provide support for internal and external events (including but not limited to Water|Earth|Innovation conference, employee engagement events, and community and public relations events, etc.) Organize office engagement and celebration activities (birthday/milestone recognition)

•

Coordinate and facilitate school presentations and facility tours

•

Provide support in inventory control for marketing and promotional materials

•

Monitor office supplies and order as needed (e.g. coffee supplies, stationary, etc.)

•

Maintain electronic filing systems

•

Organize and prepare for meetings including scheduling, minute taking, agenda preparation, catering as applicable, and setup/cleanup

•

Support the development of corporate documents and publications

•

Provide backup support for the Communications Team

•

Perform other duties as required

Assist the Corporate Team with the following tasks and will:

•

Organize and prepare for meetings including scheduling, minute taking, agenda preparation, catering as applicable, and setup/cleanup (Management Team Meetings, Executive Huddles)

•

Assist with document preparation and formatting

•

Assist with the maintenance of files/records

•

Assist with contract document filing and file maintenance

•

Provide backup support for the Corporate Secretary and the Corporate Assistant

•

Coordinate travel arrangements

•

Process expense claims and credit card reconciliations

•

Perform other duties as required

SKILLS, ABILITIES AND ATTRIBUTES

•

Dependable and motivated with a high level of integrity and work ethic

•

Self starter with public speaking skills

•

Proficient in Microsoft Suite, Adobe Pro and in creating PDF packages and forms and adapt to new technology

•

Strong interpersonal skills with the ability to work independently and as part of a team

•

Strong writing skills with the ability to write and format moderately complex correspondence and manage files and projects from start to finish

•

High flexibility with strong interpersonal skills that allow one to work effectively in a dynamic and diverse environment, while remaining calm and poised in challenging situations

•

Ability to deal with people sensitively, tactfully, diplomatically, and professionally at all times

•

Ability to effectively communicate both verbally and in writing

•

Ability to interpret and implement company policies and procedures

•

Demonstrate time management skills with the ability to meet deadlines and work in an organized and systematic manner while prioritizing and managing conflicting demands

•

Strong sense of ethics and the ability to handle sensitive or private information with tact, discretion and decorum

QUALIFICATIONS

The ideal candidate will have:

•

Administrative/Business Diploma and/or equivalent office experience

•

Grade 12 or equivalent

•

Two to three years of relevant experience

•

Valid driver's license with a clean driving abstract

As conditions of employment the following will be required:

•

Provision of a valid Canadian Driver’s licence, minimum Class 5

•

Provision of a driver’s abstract satisfactory to the Employer

•

Satisfactory completion of a comprehensive drug and alcohol test

We offer a competitive compensation and benefit package.

We would like to thank all applicants for their interest - only those selected for interview will be contacted.

APPLICATION INSTRUCTIONS

Please visit our careers page at:

https://www.aquatera.ca/who-we-are/careers

This competition may remain open until a suitable candidate is selected.

Communications and Corporate Assistant

About This Job

Department: Communications and Corporate Team

Reports To: Acting Corporate Secretary

Location: Based out of Grande Prairie

OVERVIEW

KEY RESPONSIBILIES

The successful candidate:

SKILLS, ABILITIES AND ATTRIBUTES

QUALIFICATIONS

The ideal candidate will have:

APPLICATION INSTRUCTIONS

Please visit our careers page at:

https://www.aquatera.ca/who-we-are/careers

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