Commercial Contract Administrator

Position Description

The Contract Administrator position is responsible for supporting the Commercial Team regarding contract management. Duties include but are not limited to the following:

- Create contract documents (such as service agreements, confidentiality agreements, amendments, notices, and similar documents) using an in-house contract administration system which involves selecting a form, entering contract data, and selecting pre-defined options for standardization.

- Initiate workflows on contract documents, obtain approvals, and monitor progress.

- Review contract changes, analyze risk, and assist in redline negotiations.

- Work closely with in-house counsel and other departments (such as real estate, credit, and finance) to handle customer questions and/or proposed edits as needed.

- Understand signing authority levels and coordinate contract execution by obtaining appropriate signatures from both Kinder Morgan and the customer.

- Maintain copies of all designated customer contracts, ensuring that executed customer contracts are distributed and scanned into the appropriate database(s) and/or shared filing/information system(s).

- Assist in tracking renewals, upcoming end dates and notice dates.

- Work closely with accounting and business process groups to set up new customer entities and review escalations.

- Develop and maintain standard handling rate sheets for each Terminal, updating as needed and directed by the Commercial Team.

- Analyze risk in legacy contracts to ensure compliance and update forms as needed.

- Similarly, manage and maintain other agreements not specific to a customer such as port and real estate leases.

- Work closely with and act as a resource to Commercial Account Managers and Operations/Commercial team members.

- Participate in weekly sales calls and provide updates on contract documents and outstanding legal items.

- Assist the commercial team in drafting correspondence related to accounts receivable.

- All other duties as assigned.

Position Requirements

:

- Bachelor’s degree from an accredited institution in legal, business administration, marketing, finance, economics, or a related field is required. A Juris Doctor degree is preferred but not required.

Experience / Specific Knowledge

- Advanced computer skills with all Microsoft office products and advanced proficiency with Microsoft Word, Outlook, Adobe PDF, Teams, and Excel. Familiarity with general information/electronic signature systems (such as Salesforce and DocuSign) is a plus.

- A minimum of two (2) years’ contract management/legal experience is preferred, but not a requirement

- Basic knowledge of the energy industry and/or dry/liquid bulk storage facilities is a benefit, but not a requirement

- Knowledgeable in contract terminology and concepts. (i.e., assignments, subleases, amendments, indemnification, limit to liability, etc.)

Certifications, Licenses, Registrations

- Valid Driver’s license.

Competency, Skills, And Abilities

- Able to communicate effectively with individuals and groups during sales calls, presentations and other meetings utilizing written, verbal and listening skills.

- Possess analytical skills and logical thought processes with the ability to identify and timely resolve issues/problems including but not limited to contract redlining and customer contract-related questions.

- Able to work in a regulated or competitive environment that may include handling sensitive company and customer information.

- Possess strong organizational skills, provide attention to detail, and maintain strict confidentiality.

- Able to maintain regular, dependable attendance, valid driver’s license, and a driving record satisfactory to the company and its insurers.

- Able to work with a team, take directions from supervision, focus attention on details, follow work rules, and adhere to work schedules.

- Self-motivated, possess a positive work ethic.

- Able to deal with a wide variety of people with tack, courtesy, and professionalism.

- Successful completion of background checks and post offer/random drug screens.

Working Conditions

- Basic office environment.

- 9/80 work schedule (optional)

- Minimal travel will be required specifically for corporate meetings or to regional terminals.

- Must be willing to work overtime, weekends and holidays as needed and required.

- Position will be located at the Kinder Morgan Terminals Area office in Charleston, SC

EQUAL OPPORTUNITY EMPLOYER STATEMENT: We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.