Branch Operations Coordinator

Branch Operations Coordinator

Weir ESCO

Elko, NV

Onsite

Purpose of Role: The Branch Operations Coordinator will be responsible for ensuring smooth and efficient functioning of branch operations. This multifaceted position supports office administration, sales and billing processes, quoting/order reconciliation, production coordination, inventory management, shipping/receiving, and data management.

Why choose Weir:

Be part of a global organization dedicated to building a better future: At Weir, the growing world depends on us. It depends on us constantly reinventing, quickly adapting and continually finding better, faster, more sustainable ways to access the resources it needs to thrive. And it depends on each of us doing the best work of our lives. It’s a big challenge – but it is exciting.

An opportunity to grow your own way: Everything moves fast in the dynamic world of Weir. This creates opportunities for us to take on new challenges, explore new areas, learn, progress and excel. Best of all, there is no set path that our people must take. Instead, everyone is given the support and freedom to tailor-make their own career and do the best work of their lives.

Feel empowered to be yourself and belong: Weir is a welcoming, inclusive place, where each individual’s contribution is recognized and all employees are encouraged to innovate, collaborate and be themselves. We continually focus on people and their wellbeing. We believe in fairness and choose to be honest, transparent and authentic in everything we do.

Key Responsibilities:

- Branch Administrative Support: Greet visitors and manage incoming calls with professionalism and courtesy. Support onboarding and training record management for shop and sales employees.

- Sales & Billing Support: Assist sales team with customer inquiries, quotes, and order processing. Generate and review invoices, ensuring accuracy and timely billing. Track and reconcile customer accounts and payments.

- Quoting & Order Reconciliation: Prepare and submit quotes based on customer requirements and pricing guidelines. Monitor order status and ensure alignment between quotes, orders, and deliveries. Resolve discrepancies between orders, shipments, and invoices.

- Product Coordination: Liaise with production teams to schedule jobs and monitor progress. Ensure timely delivery of materials and resources to support production. Address production delays or issues in coordination with relevant departments

- Inventory Management: Process internal requisitions, purchase orders, and inventory transfers, and make recommendations based on client demand. Manage consignment inventory counts and reporting

- Shipping & Receiving: Generate shipping and pick documentation as required.

- Data Management: Maintain accurate customer information in Oracle/SAP and support ERP data integrity

- Safety First: Demonstrate 100% commitment to our zero harm behaviors in support of our drive towards developing a world class safety culture.

Job Knowledge/Education and Qualifications:

- 2+ years of experience in office administration or inside sales

- Computer literacy

- Organized, professional, and ability to multitask

Founded in 1871, Weir is a world leading engineering business with a purpose to make mining operations smarter, more efficient and sustainable. Thanks to Weir’s technology, our customers can produce essential metals and minerals using less energy, water and waste at lower cost. With the increasing need for metals and minerals for climate change solutions, Weir colleagues are playing their part in powering a low carbon future. We are a global family of 11,000 uniquely talented people in over 60 counties, inspiring each other to do the best work of our lives.

Weir is committed to an inclusive and diverse workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, veteran status, disability, age, or any other legally protected status.

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