Administrative Operations Manager

About EnerVenue, Inc.

Named one of the world’s Top Greentech Companies by TIME in 2024 and 2025, EnerVenue builds simple, safer, and flexible energy storage solutions for the clean energy revolution. Based on technology proven over decades under the most extreme conditions, EnerVenue offers a differentiated stationary storage solution that improves upon today’s alternatives.

Commercialized from research completed at Stanford University and backed by well-funded investors, EnerVenue is redefining the stationary storage market.

Administrative Operations Manager

Salary Range: $80,000 – $115,000 base salary

Location: Fremont, CA (On-Site, 5 days a week)

Role Overview:

The Administrative Operations Manager provides high-level administrative and operational support to company leadership and employees. This role combines executive assistance, office operations, and people coordination to ensure efficient day-to-day operations and positive, cohesive employee experience. The ideal candidate is proactive, highly organized, and able to balance multiple priorities in a fast-paced environment.

Key Responsibilities

Executive & Operational Support

- Manage executive calendars, meetings, and scheduling.

- Opening correspondence, answering phones call and being the office’s primary point of contact

- Coordinate domestic and international travel, including visa logistics.

- Handle mail distribution, monitor main-line voicemails, and route communications appropriately.

- Submit and reconcile purchasing card expenses and process purchase orders.

- Support board meeting logistics, including scheduling, preparing, and filing board minutes.

- Assist with contract and other documentation, obtaining necessary signatures and maintaining records.

Office & Vendor Management

- Oversee office operations and vendor relationships, including supplies, catering, and service providers. • Schedule vendor visits and ensure timely invoice processing and account renewals.

- Partner with IT to manage workspace setup, access requests, and equipment needs.

- Maintain company website accounts and manage annual renewals.

People Operations & Administrative Coordination

- Partner with hiring managers and HR consultants to post open positions, coordinate candidate interviews, and support the offer process.

- Prepare offer letters and pre-hire documentation using approved templates. • Coordinate onboarding and offboarding logistics, including orientation schedules, workspace setup, badge creation, and termination documentation in the HRIS.

- Maintain and update organizational records and personnel files.

- Coordinate immigration-related scheduling or document collection as directed by HR consultants or legal counsel.

- Serve as the internal point of contact for company intranet, Rippling HRIS and other system support.

- Act as the first point of contact for employee questions, routing inquiries to HR consultants, payroll, or other resources.

- Help develop and maintain standardized operating procedures for internal workflows and communication. • Prepare agendas, updates, and notes for weekly HR and operations meetings.

Culture & Employee Engagement

- Plan and coordinate company events, celebrations, and employee appreciation activities.

- Manage employee recognition programs, including quarterly excellence awards and monthly birthday acknowledgments.

- Partner with Marketing to support internal communications and engagement initiatives.

- Coordinate logistics for company-wide meetings and team-building activities.

Qualifications:

- 5–7 years of experience in executive support, operations, or administrative coordination.

- Excellent organizational and multitasking skills with attention to detail.

- Strong written and verbal communication abilities.

- Proficiency in Microsoft Office Suite and HR/operations platforms such as Rippling.

- Ability to identify issues and implement practical solutions to improve office efficiency.

- Bachelor’s degree in Business Administration, Human Resources, Communications, or related field preferred.

Key Attributes:

- Reliable, resourceful, and adaptable.

- Maintains confidentiality and professionalism.

- Thrives in a collaborative, fast-moving environment.

- Demonstrates initiative and ownership in improving operational efficiency.

To apply, please submit resume to HR@EnerVenue.com