Administrative Operations Manager

# Administrative Operations Manager

Location: Adkins, TX Job Type: Full-time - W-2 Salary: $75,000 USD annually

Overview

The Administrative Operations Manager is responsible for coordinating and supervising all administrative functions at Top Metal Solutions USA. This role oversees the Purchasing & Materials, Warehouse & Logistics, and Administrative HR teams, ensuring efficient processes, accurate documentation, and strategic support for production, engineering, and finance.

The position ensures the proper flow of information, materials, and administrative processes that sustain daily operations and support company growth.

Key Responsibilities

- Supervise Purchasing, Materials, Warehouse, Logistics, and Administrative HR departments.

- Oversee purchasing, vendor negotiations, inventory control, requisitions, and material releases.

- Ensure proper warehouse operations including receiving, issuing, labeling, storage, traceability, and shipment documentation (BOLs).

- Supervise onboarding, file management, administrative controls, internal audits, and regulatory compliance.

- Prepare month-end reports, inventory reconciliations, vendor analyses, and administrative summaries.

- Manage administrative KPIs: cost savings, logistics efficiency, inventory accuracy, team performance, and process compliance.

- Implement, maintain, and improve administrative SOPs.

- Ensure compliance with internal policies, audit requirements, and OSHA guidelines (administrative side).

- Lead continuous improvement initiatives and operational efficiency efforts within administrative areas.

- Promote staff development through evaluations, training, and ongoing feedback.

Requirements

- Bachelor's degree in Administration, Accounting, Industrial Engineering, or related field.

- 5+ years of administrative experience in manufacturing or similar industries.

- Experience supervising multifunctional teams.

- Strong knowledge of purchasing, inventory, logistics, and administrative HR processes.

- Proficiency in QuickBooks, Excel, and ERP-style workflows.

- Fluent in English and Spanish.

- Strong leadership, organization, discipline, and results-oriented mindset.

Preferred Qualifications

- Previous experience in manufacturing.

- Knowledge of OSHA (administrative side).

- Experience implementing KPIs, process improvements, and budget controls.

Benefits

- Medical insurance (after 90 days), 401(k), paid PTO, and long-term growth within a rapidly expanding environment.