Five Star Energy Services

Administrative Assistant

Administrative Assistant
Notice info
LocationWaukesha, WI
Job Typefull time
Salary$37,440-$41,600
On-site
Oil and Gas

About This Job


LOCATION: Waukesha, WI

JOB TYPE: Full-Time, 40 hours per week


PAY: $18.75 - $20.67 per hour


POSITION: Administrative Assistant

COMPANY OVERVIEW

Five Star Energy Services is dedicated to providing Turn-key utility construction services that are founded on safety, quality, and the ability to adapt. We pride ourselves on being a value-added contractor that adapts quickly and effectively to our customer’s needs.

Our team is what makes us. We have over 600 employees that pride themselves on customer service and safely getting projects completed. Our employees tackle some of the toughest projects in the industry while keeping safety and quality at the forefront. This makes our team a truly professional group that sets us apart from our competition.

We're looking for a highly organized individual with great attention to detail to join our team. This position requires coordination and follow-through, so we need someone who is motivated and detail-oriented. The ideal candidate will be able to handle multiple tasks at once while maintaining deadlines and efficient communication with key members of both our internal and external customers.


SUMMARY

Five Star Energy Services, LLC is seeking an Administrative Assistant to work on-site in our Waukesha office. The Administrative Assistant Provides administrative support to an individual, team, department or group in an organization. Collects, reviews and analyzes data and prepares reports, charts, budgets, and other presentation materials utilizing word processing, spreadsheet, or specialized software. Prepares and distributes reports or other communications on a regular schedule. Maintains files, databases, and archives of relevant records. Screens calls and responds to or routes routine inquiries from external or internal sources with appropriate correspondence or other messaging. Schedules and coordinates meetings, travel, and other group activities.


RESPONSIBILITIES

Work closely with project leaders to retrieve data for proper billing.

Uploading pictures and as-builts to customer platforms.
Perform data entry.
Assist with invoice processing and tracking.
Maintain and organize digital and physical files.
Communicate with project team to ensure smooth and efficient billing process.
Support other administrative tasks as needed.
Other duties as assigned


REQUIREMENTS

High School degree
Working knowledge of office equipment
Basic computer skills
Experience with MS Office (MS Excel and MS Word, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task

NOTE: Job descriptions are not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization.

Candidates will be required to successfully complete a pre-employment drug screening (including marijuana) and a criminal background check.

Thank you for your interest in this position. Five Star Energy Services is an Equal Opportunity Employer.


Job Type: Full-time


Pay: $18.75 - $20.67 per hour


Expected hours: 40 per week


Benefits:

401(k)
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance


Ability to Commute:

Waukesha, WI 53186 (Required)


Ability to Relocate:

Waukesha, WI 53186: Relocate before starting work (Required)


Work Location: In person

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