Atlantic Pipe Services

Administrative Assistant

Administrative Assistant
Notice info
LocationBonita Springs, FL
Job Typefull time
Salary$35,360-$41,600
On-site
Utilities

About This Job


Position Summary

Atlantic Pipe Services is currently seeking a responsible and proactive Administrative Assistant to join our team. This role will support managers and employees, assist with daily office needs, and help manage general administrative activities. The Administrative Assistant will play a key role in ensuring the smooth and efficient day-to-day operations of our office.

If you have previous experience as an administrative assistant, or executive assistant—especially within the construction or field services industry—we encourage you to apply.


Responsibilities

Answer and direct phone calls to appropriate personnel
Perform payroll data entry tasks
Utilize the company ERP software to input and manage data
Organize and schedule appointments and meetings
Draft and distribute correspondence, memos, emails, forms, and reports
Assist in the preparation of regularly scheduled reports
Maintain and organize physical and electronic filing systems
Update and maintain office policies and procedures
Manage and update contact lists
Book and coordinate travel arrangements
Submit and reconcile expense reports
Provide general support to office visitors and staff
Serve as a point of contact for internal and external clients
Liaise with executive and senior administrative staff to support company leadership


Qualifications

3-5 years of relevant administrative experience
High School Diploma or GED required
Bilingual (English/Spanish) preferred
Strong knowledge of office management systems and procedures
Proficient with office equipment (printers, fax machines, etc.)
Advanced skills in Microsoft Office Suite, especially Excel and PowerPoint
Exceptional time management and organizational abilities
High attention to detail and excellent problem-solving skills
Strong written and verbal communication skills
Experience in an entrepreneurial or fast-paced environment is a plus
Demonstrated integrity, ethical standards, and a commitment to teamwork and service excellence


Work Environment & Physical Demands

Standard office setting
Ability to sit, stand, walk, and use standard office equipment
Occasional travel may be required for meetings or training


Equal Employment Opportunity Statement

Atlantic Pipe Services is an Equal Opportunity Employer. We are committed to the principles of equal employment opportunity and comply with all applicable federal, state, and local laws. Employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, age, national origin, disability, genetic information, marital status, veteran status, or any other protected characteristic under Florida and federal law.


ADA Accommodation Notice

Atlantic Pipe Services is committed to providing reasonable accommodations to applicants and employees with disabilities. If you require accommodation during the application process or for any part of the employment process, please contact our HR department at AskHR@atlanticpipe.us to initiate an interactive dialogue.


Drug-Free Workplace

Atlantic Pipe Services is a Drug-Free Workplace. All candidates are subject to pre-employment drug and alcohol screening.


Job Type: Full-time


Pay: $17.00 - $20.00 per hour


Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Referral program
Retirement plan
Vision insurance


Schedule:


8 hour shift


Work Location: In person

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