Blue Coast Research

Administrative Assistant

Parksville, BC

full time

On-site

Mining

About This Job

About the Company:

Blue Coast Research Ltd. (BCR) is a growing consultancy and metallurgical testwork laboratory located in Parksville, British Columbia. BCR is focussed on providing high quality metallurgical testwork, data and interpretation to the global minerals industry.

Overview

We’re looking for a reliable, resourceful, and highly motivated Administrative Assistant to join our team. In this key role, you’ll report directly to the Administrative Manager and contribute to the smooth and efficient functioning of our day-to-day operations.

The ideal candidate is not only organized and detail-oriented but also a proactive self-starter who anticipates needs, takes initiative, and thrives in a dynamic environment. This role is well-suited to someone who takes pride in being a dependable point of support, enjoys a varied workload, and excels at ensuring operations run seamlessly behind the scenes.

Primary Duties and Responsibilities

The Administrative Assistant will :

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Be a visible health and safety leader, with a focus on providing a safe and respectful environment for Blue Coast employees, clients and contractors

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Answer and direct incoming client calls and email correspondence in a professional and friendly manner.

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Create and maintain various documents, including detailed Excel workbooks.

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Perform basic accounting tasks using our accounting system—entering purchase orders, invoices, payments, receipts, adding new customers/vendors, updating project lists, and generating ledger reports as needed.

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Assist with payroll preparation.

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Manage calendars and schedule meetings and appointments.

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Maintain vendor contact lists and account records.

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Coordinate travel arrangements, including hotel bookings and meeting spaces.

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Monitor and replenish office supplies, place orders, and confirm deliveries.

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Ship and receive domestic and international packages (including hazardous materials), and work with customs brokers and logistics providers when necessary.

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Book trade shows and manage all related logistics.

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Run occasional company errands such as bank deposits or post office runs.

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Assist with planning and organizing internal company events.

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Provide administrative support to managers, supervisors and technical staff.

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Take on additional administrative duties and contribute to special projects as needed

Education and Experience

Required Qualifications

Candidates must have:

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High School Diploma.

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Recent experience in an administrative or office support role.

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Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).

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Strong communication skills—both written and verbal.

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Ability to work independently and as part of a team.

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Strong organizational and time management skills.

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Comfortable managing multiple priorities in a fast-paced environment.

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Excellent attention to detail.

It would be well regarded, but is not required to have:

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Post-secondary education in Business Administration or a related field.

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Basic bookkeeping experience. Experience using Xero accounting software would be highly regarded.

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Experience handling domestic and international shipments, including hazardous materials.

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Familiarity with logistics coordination and customs processes.

Location and Hours of Work

This position will be based at the Blue Coast Research facilities in Parksville, BC. This is a full-time position with 40 hours per week and a Monday to Friday schedule.