Administrative Assistant

Position: Facility Associate T2/ Administrative Assistant

Location : NSQ, PA

Duration: 13 months

Client: Direct

Automatic Zoom

Facilities Coordinator-Newtown Square, PA

Responsibilities:

· Assist Sr. Facilities Manager with administrative support

· Provides front reception desk support for guests, visitors and employees

· Assist in oversight and coordination of janitorial, food service, coffee services, badging, fitness center waivers

· Management of stocking of pantry/office supplies

· Coordination of incoming/outgoing mail

· Issue office announcements via electronic distribution lists

· Assists with dispatching of maintenance service requests to Landlord

· Organize and maintain filing system for all reports, vendor invoices, proposals, etc.

· Maintain current list of vendor contacts, emergency contact info, property information

· Coordination of catering/lunch program scheduling

· Provides support for meetings and conference room reservations, as needed and directed

· Any and all other duties and tasks as assigned

Requirements

· Bachelor degree and/or adequate experience

· Proficiency in Microsoft Office Products including Outlook, Word, Excel, and PowerPoint

Qualification / Skills And Competencies:

· Strong communication and analytical skills

· Must have a “team player attitude”. Positive, outgoing, customer service orientation is a must

· Highly organized, efficient, and extremely detail oriented

· Ability to prioritize work among multiple tasks in a deadline driven environment, while interacting with varying seniority levels

· Demonstrated strength in oral and written communication skills

· Ability to interact and communicate with professional courtesy and tact among vendors, employees, guests at all levels of our organization

· Individual should be self-motivated and have the capacity to take on additional responsibilities as needed

Job Type: Contract

Pay: $20.00 - $25.00 per hour

Schedule:

•

8 hour shift

Work Location: In person