Freeport LNG

Administrative Assistant, Maintenance

LocationQuintana, TX
Job TypeFull-time

About This Job

Quintana, TX, US
Posted On: 03/06/2025
Employment Type: Full Time
Job Class: Office Services

At Freeport LNG Development, L.P., we value the strengths of our employees who each bring their unique skills and experience to our team. As part of the Freeport LNG team, you will be working side by side with top performers in the LNG industry. We believe that when employees are fairly compensated, work in a safe environment and their families are provided with excellent benefits, they have peace of mind.



FLSA Status: Non-Exempt


Location: Quintana, TX


Job Summary

This position is primarily office-based and involves providing administrative support, including clerical duties, filing regulatory documentation, maintaining computer records, and organizing the maintenance library for the maintenance management of the FLNG facilities.


Duties/Responsibilities

Generate purchase requisitions, assist with vendor setup, manage price quotes, deliveries, and discrepancies, and track invoices, supporting documentation, and purchase orders in SAP.

Update and upload Maintenance procedures to the Content Server.
Maintain an updated directory of Maintenance personnel, including contact details.
Manage the call-out schedule and intranet homepage for the Maintenance team.
Review and verify expense account statements for proper coding, and submit for approval.
Assist with employee event coordination and SES entry for the terminal.
Monitor supply cabinets and place orders for office and breakroom supplies.
Support Technicians with work orders and test reports in SAP.
Coordinate mail distribution and arrange courier services as needed.
Manage SES entries for nested contractors.


Essential Functions

Provide general administrative support to the Maintenance team at the LQF Facilities.

Act as the Document Control Administrator for the Maintenance – LQF team.
Maintain the office areas, including work orders, equipment, and housekeeping for the LQF Maintenance Building and Control Systems Building.
Assist the warehouse and procurement as needed
Enter SAP Work Notification as instructed by the maintenance team
Enter Purchase Requisitions for the maintenance team as instructed
Enter IT request for the maintenance department as needed
Assist Human Resources with company and community events as needed
Record Minutes of important meetings as needed.
Other duties as assigned and deemed necessary by management


Minimum Qualifications/Work Experience

Minimum Education Required: High School Diploma or GED equivalent

Minimum Experience Required: 5+ years related experience in an industrial office environment working directly with the community and management level team members.


Required Knowledge/Skills/Abilities

Demonstrates professionalism

Good written and verbal communication skills
Strong interpersonal and organizational skills
Must be proficient (perform the skill with limited assistance) in the use of PC equipment and software including Windows and MS Office products (MS Outlook, Word, Excel, Power Point)
Maintain strict confidentiality
Strong ability to coordinate and prioritize multiple projects and tasks.


HSE Roles and Responsibilities

Support the policies, efforts, and programs of Freeport LNG Health, Safety and Environmental (HSE) Management System. Actively participate in the HSE Management System Policies. Ensure that HSE concerns are given priority in all activities completed within their area of responsibility. Implement routine inspections to ensure safe operating conditions.


Working Conditions and Physical Expectations

The role is performed in a professional office setting, which may be located within or outside of an industrial plant environment.

The position requires regular use of standard office equipment, including computers, phones, photocopiers with scanners, fax machines, and filing cabinets.
The physical demands outlined below reflect those necessary to perform the essential functions of this job:
This is primarily a sedentary position; however, the incumbent must be able to sit and/or stand for extended periods to complete job responsibilities throughout the shift.
The ability to lift up to 20 lbs. is required for tasks such as lifting files, boxes, and office equipment.
The role requires the ability to open filing cabinets, bend, and reach, which may involve standing on a stool or climbing as needed.
While performing job duties, the incumbent may need to talk, hear, or communicate effectively.
The incumbent must be able to stand, walk, use hands for various tasks, and reach with hands and arms.
Occasional travel between company locations may be required, necessitating the ability to drive.


Freeport LNG does not discriminate against any employee or applicant on the basis of race, color, religion or creed, national origin, sex, pregnancy (including childbirth, lactation and related medical conditions), age, marital status, physical or mental disability, veteran status, genetic information (including characteristics and testing), gender identity/transgender status, sexual orientation, HIV/AIDS status or any other characteristic protected by federal, state or local law.


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