Administrative Assistant - Inventory

Position Summary:

Perform routine administrative tasks and inventory transactions related to purchasing, movement, manufacturing, and sales. Complete monthly outdoor physical inventory counts. Conduct routine quality control tests on chemical samples.

This position requires accuracy, adaptability to changing priorities, and work within a dynamic team environment, making it an exciting opportunity for detail-oriented professionals seeking a role in inventory and manufacturing.

- Enter computer transactions associated with inventory purchasing, movement, manufacturing, and sales

- Prepare paperwork required for trucking and manufacturing

- Prepare and analyze reports related to inventory transactions

- Perform monthly physical inventory counts outside for several hours in various weather conditions

- Communicate effectively with vendors, customers and employees

- Respond quickly and efficiently to customer and employee requests

- Be precise, detail-oriented, and organized while processing multiple activities with rapidly changing priorities

- Data entry

- Follows prescribed safety rules and regulations in performing assigned duties

- Specific attendance required on the last day of every month to conduct company inventory counts. Preferably no absences on these days, particularly at quarter ends (March 31st, June 30th, September 30th, and December 31st)

- Process routine quality control testing on chemical samples

- Demonstrate flexibility and ability to assist coworkers with duties as time permits

- High School Graduate or General Education Degree (GED) required, Associate’s Degree or equivalent preferred.

- Be highly organized and able to follow a systematic method of performing a task.

- High attention to detail required.

- Previous experience in a manufacturing or inventory environment preferred.

- Availability for Overtime: The ideal candidate must be willing and able to work overtime as necessary to meet deadlines and business needs.

- Must possess a valid driver’s license

- Computer Skills: Background in MS Office applications required

- Customer Service Skills: Meet internal and external commitments, respond promptly to employee and customer needs

- Work Ethic: Be dependable, trustworthy, truthful, and credible in the workplace. Display a sincere desire to provide service or assistance, follow instructions, and take responsibility for own actions. Show a commitment to doing the best job possible.

- Physical Abilities: Lift and carry up to 40 pounds in various packaging

90% of time in a controlled atmosphere within an office setting arranged in a warehouse and laboratory environment.

10% of time in a chemical manufacturing environment inside and outside of metal buildings. Employee could work in temperature extremes. Must be able to work in a chemical odors environment.

N (Not Applicable) Activity is not applicable to this occupation

O (Occasionally) Occupation requires this activity up to 33% of the time (0 – 2.5+ hours/day) F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 – 5.5+ hours/day) C (Constantly) Occupation requires is activity more than 66% of the time (5.5+ hours/day)

Physical Abilities (PCP3) Lift / Carry

Stand O 10 lbs. or less F

Walk O 11 – 20 lbs. F

Sit C 21 – 50 lbs. O

Handling / Fingering C 51 – 100 lbs. N

Reach Outward O Over 100 lbs. N

Reach Above Shoulder O Push / Pull

Climb N 12 lbs. or less O

Crawl N 13 – 25 lbs. O

Squat or Kneel O 26 – 40 lbs. O

Bend O 41 – 100 lbs. N

Other Physical Requirements:

- Ability to wear Personal Protective Equipment (PPE) – safety glasses, goggles, etc.

- Vision Near, Distance, Color, Peripheral, Depth Perception

- Sense of Sound 55 decibels, adult conversation

- Sense of Smell Able to detect odors

All employees of Jacam Catalyst, LLC, and its subsidiaries, are required to adhere to the following:

- Comply with all Federal, State and Local laws

- Have the ability to fluently read, write and speak in English

- Adhere to guidelines, policies and procedures as described in the Jacam Catalyst handbook

- Adhere to Jacam Catalyst’s Drug and Alcohol policy and agree to submit to random drug testing as a condition of employment

This company reserves the right to modify, interpret, or apply this job description in any way the company desires This job description in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE. THE COMPANY REMAINS AN “AT-WILL” EMPLOYER. Qualified employees who require reasonable accommodations to perform the essential functions of the position should notify the Human Resources Director.

Experience

Preferred

- Previous experience in a manufacturing or inventory environment preferred.

Education

Required

- High School or better

Behaviors

Preferred

- Dedicated: Devoted to a task or purpose with loyalty or integrity

- Team Player: Works well as a member of a group

Motivations

Preferred

- Job Security: Inspired to perform well by the knowledge that your job is safe

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.