Administrative Assistant (Warehouse)

Job Summary:

Southern Company is seeking a dedicated and detail-oriented Administrative Assistant to provide comprehensive administrative support to the Plant Gaston Warehouse, Planning, and ECO Departments. The successful candidate will perform a variety of tasks to ensure efficient operations and support.

Key Responsibilities

- Provide administrative support to the Warehouse, Planning, and ECO department.

- Perform timekeeping and attendance reports.

- Process employee expense reports for covered and non-covered personnel using Oracle.

- Manage filing systems and order office supplies.

- Coordinate travel arrangements.

- Actively support community activities.

- Schedule and coordinate logistics for meetings, including but not limited to reserving applicable conference rooms and catering meals.

- Gather data, compile information, and prepare reports.

- Maintain departmental record retention.

- Support plant and department safety initiatives.

- Serve as contact for vendor regarding copier/printer repairs.

- Update Arcos to reflect vacation, time off, and update call-out list weekly; prepare and distribute quarterly and yearly reports for the Warehouse.

- Order flowers for sickness or bereavement for time groups.

- Serve as FMLA contact for Warehouse, Planning and ECO time group.

- Serve as prescription safety eyeglasses coordinator for E C Gaston plant employees.

- Scan Quarterly Assessment documents for SOX reporting (monthly reservations).

- Electronically Scan, File, and maintain purchase orders, freight invoices and miscellaneous warehouse documents.

- Support EDC, prep for meetings, assist with calendar, order and cater meals.

- Verify Labor Rate time entry for onsite contractor (ABM).

- Maintains job posting boards and update covered employees with new job vacancies and awards.

- Maintain and update the Training budget (10.2).

- Provide backup support to Admin Assistants in other departments.

- Deliver superior customer service to all internal and external customers.

Qualifications

- High school diploma or equivalent is required.

- Three to five years of administrative experience is required.

- Experience in administrative support, including conference, travel, and meeting arrangements, report preparation, and calendar management is preferred.

- Proficiency in Microsoft Office applications is preferred.

- Experience with Oracle timekeeping systems preferred.

Knowledge, Skills & Abilities

- Capacity to manage sensitive information and maintain confidentiality.

- Ability to make administrative/procedural decisions and judgments.

- Detail-oriented with the ability to multitask.

- Skilled in organizing resources and establishing priorities.

- Ability to create, compose, and edit written materials.

- Effective written and verbal communication skills.

- Ability to interact well with all levels of employees and management.

Behavioral Attributes

- Consistently demonstrate Our Values – Safety First, Intentional Inclusion, Act with Integrity, and Superior Performance.

- Provide excellent customer service.

- Exhibit excellent interpersonal skills, flexibility, professionalism, and ability to build and maintain positive relationships with internal and external customers.

- Take personal responsibility/ownership for assignments.

- Ability to work alone or in a team environment.

Other Requirements

- Successful completion of Admin - SHL Assessment.

Notes On Testing

There are

two mandatory assessments

that must be successfully completed before your application can be reviewed by the hiring management team.

- The first assessment will be automatically sent to you via email once you submit your application.

- If you successfully pass the first, the second assessment will be sent to you shortly afterward.

Important:

Both assessments must be completed within their designated time frames to remain eligible for consideration.

Alabama Power provides safe, reliable, and affordable electricity to 1.5 million customers across the lower two-thirds of Alabama.

For more information, visit www.AlabamaPower.com and connect with the company on Facebook (Facebook.com/AlabamaPower), Twitter (Twitter.com/AlabamaPower), LinkedIn (Linkedin.com/company/alabama-power), and Instagram (Instagram.com/alabamapower).

Southern Company (NYSE: SO ) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy solutions provider with national capabilities, a fiber optics network and telecommunications services. Through an industry-leading commitment to innovation, resilience and sustainability, we are taking action to meet customers' and communities' needs while advancing our goal of net-zero greenhouse gas emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture has been recognized by a variety of organizations, earning the company awards and recognitions that reflect Our Values and dedication to service. To learn more, visit www.southerncompany.com .

Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here https://seo.nlx.org/southernco/pdf/SOCO-Benefits.pdf . Additional and specific details about total compensation and benefits will also be provided during the hiring process.

Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

Job Identification: 14625

Job Category: Administrative & Clerical

Job Schedule: Full time

Company: Alabama Power