Administrative Assistant III

Ready to build a rewarding career in an industry that is growing? Who We Are

We are a global mining company dedicated to safely delivering nickel, copper, cobalt, and platinum group metals essential for the world’s energy transition.

Our mission is to improve lives and shape a better future together.

From utensils to cellphones to satellites, our operations simplify daily life and enhance connectivity. Our metals are integral to life-saving medical equipment and the electric vehicles driving the fight against climate change – our work truly matters.

Join our diverse team of 15,000 talented individuals committed to transforming critical minerals into prosperity and sustainable development in countries like Canada, Brazil, Indonesia, the United Kingdom, and Japan. We invite you to use your skills with us and contribute to something meaningful and enduring.

The Opportunity

We are currently seeking an

Administrative Assistant III

to join our Voisey’s Bay Leadership Team supporting our remote mine site in Voisey’s Bay, Labrador, a fly-in fly-out operation.

This is a permanent position, working out of the St. John’s Office on a Monday to Friday schedule, with frequent trave to the Voisey’s Bay Mine Site.

As an Administrative Assistant III, your experience and skills will allow you to schedule and organize meetings, workplace events, and site visits/tours, book travel (domestic & international), understand visa requirements, schedule vacations, and other duties such as, filing, typing, mail/file distribution, and invoice management, all while liaising and maintaining contact with the head office and other business locations.

Additionally, in this position you will:

- Frequently communicate with senior-level internal and external contacts, being regularly exposed to confidential data.

- Receive and screen telephone calls, letters, and/or visitors, answering routine questions and obtaining and providing information.

- Draft for approval, organize and maintain the Executive's correspondence and records following up on pending matters with limited direction.

- Prepare complex reports, and assists with gathering, summarizing, and analyzing data.

- Organize and prepare complex documents requiring the integration of multiple office technology and software applications. May act as an office resource for word processing and spreadsheet application.

- Process invoices for payment into the SAP system and maintains invoice filing system. Ensure prompt payment to suppliers with agreed upon timelines. Investigate and resolve any issues arising.

- Work independently with only general guidance on a variety of special projects.

- Assist in the budget process by consolidating information and monitoring spend throughout the year.

- Assist the broader administrative assistant team with payroll entry, and other operational tasks as required.

About You

Education

:

- A minimum of a post-secondary degree or diploma in administrative or business studies is required.

Experience:

- A minimum of 5 years administrative experience in a similar role is required.

Skills

:

- Ability to work collaboratively within a team environment across multiple locations.

- Proven understanding of the importance of maintaining a high level of confidentiality.

- Self-motivation and ability to work with minimal direction.

- Outstanding digital literacy in the Microsoft Office (Outlook, Word, Excel, and PowerPoint) is required.

- Exceptional organizational and time management skills.

- Knowledge of SAP is considered an asset.

What We Offer You

- Competitive compensation including a variable annual incentive plan.

- Participation in a competitive Defined Contribution Pension package.

- Comprehensive benefits package (company paid core coverage, health and dental coverage, flex accounts, disability plans and optional insurances).

- Leave for all of life’s reasons (vacation, personal, sick, parental).

- Work culture dedicated to safety, diversity & inclusion, and career growth.

- Employee Family Assistance Program.

- Virtual Healthcare online.

- Online training and career development opportunities.

Why Newfoundland and Labrador

Newfoundland and Labrador, Canada's easternmost province, is known for its rugged coastline, rich cultural heritage, and significant natural resources. The province's economy is bolstered by a robust mining sector, where our operations play a crucial role. At Long Harbour, we operate a state-of-the-art processing plant, which refines nickel concentrate from the Voisey's Bay mine into finished nickel, copper, and cobalt products. This plant is a cornerstone of our commitment to value-added processing in Canada. Meanwhile, the Voisey's Bay mine, located in Labrador, is one of the world's most substantial nickel deposits. It provides high-quality nickel, copper, and cobalt, essential for the 21 st century economy.

Include to Transform

At Vale Base Metals, we are committed to ensuring an inclusive work environment where people feel comfortable to be themselves. Vale encourages everyone to express their ideas and opinions and values the plurality of individual profiles. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are critical to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or any other personal consideration that makes us different.

Vale is an equal opportunity employer seeking to increase diversity across our operations and improve equal opportunity at Vale and in the mining industry.

Vale recognizes the Impacts and Benefits Agreements with the Innu Nation and the Nunatsiavut Government in which Innu and Inuit workers have first preference for employment at the Voisey’s Bay Mine Site. This is guided by an adjacency principle that first gives preference to those who live on the coast of Labrador, followed by those residing in the rest of Labrador, those residing on the island of the province, followed by the rest of Canada.

Next, priority will be given to Newfoundland and Labrador residents. We also welcome those who are willing to relocate back home and those looking to make NL their permanent home.

Accommodation is available throughout our recruitment process for applicants with disabilities.

Innu Nation members and Nunatsiavut beneficiaries can submit their application to their Vale Indigenous Affairs team.

Pay Grade: G04 Apply by: Sunday, August 24 th , 2025 #ValeBaseMetals

Interested applicants must submit their application online at https://vale.eightfold.ai/careers .