Accounts Payable Supervisor

Moffitt Services is a Texas-based fuel and lubricants distributor that is committed to providing quality fuels, lubricants, and superior service to customers that operate heavy equipment, generators, automotive and truck fleets, and more. We offer ultra-low sulfur diesel for on-road and off-road use, biodiesel, Diesel Exhaust Fluid (DEF), gasoline, ethanol, E85, and kerosene as well as a full line of quality lubricants. Since 1947, the Moffitt brand has been synonymous with great service, and we encourage you to see why our customers prefer us over our competitors.

Moffitt Services is looking to fill the position of Accounts Payable Supervisor. This role will be responsible for partnering and leading a team of Accounts Payable Specialists to ensure timely and accurate coding, submission, and payments of invoices for all our operational areas. This role will help with developing and implementing strategies to systematically scale the operations and related systems while maintaining quality, accuracy, internal controls, and compliance.

Essential Duties and Responsibilities

- Participate in short and long-term planning sessions with senior management to implement process improvements in the assigned functional area.

- Develop, document, and maintain appropriate policies and procedures utilizing best practices and following GAAP standards; create training for AP and throughout organization on AP policies and procedures.

- Collaborate with Senior Management to provide business solutions to meet user needs.

- Develop and implement ways to support the business and departmental strategy by creating standards and making changes to systems/applications/processes.

- Work with internal and external partners/vendors to deliver a high standard of customer service.

- Responsible for AP activities related to month end general ledger close, including AP cash reconciliations.

- Monitor Accounts Payable workflows and functions to enhance and streamline processes, as needed by maintaining internal controls and mitigating risk.

- Help establish and monitor KPIs to evaluate productivity and accuracy; monitor system metrics to ensure optimal effort and volume capacities are met and drive continuous improvement and team performance.

- Ensures accurate and timely execution of transactions for PO and Non-PO invoicing, timely processing of invoices received through a variety of channels.

- Help manage third party relationships to maximize value to the business.

- Responsible for the development of SOPs and delivery of training for internal users to ensure productive use of existing and new systems.

- Ensures adherence to applications security procedures and change control guidelines.

- Collaborates with internal teams, including procurement and operations, to drive efficiency.

- Other tasks as assigned by Management.

Qualifications

- Have a minimum of 5 years of accounts payable experience, with 3 years in a supervisory role

- Have strong analytical and research skills, attention to detail, ability to multitask and work towards tight deadlines.

- Ability to interact and use influencing skills effectively with all levels of the organization, as well as with external business partners.

- Have flexible work attitude and ability to successfully manage changing priorities.

- Working experience of AP systems, workflows, banking institution requirements, federal and state government agency reporting requirements.

- QuickBooks experience, including using Reports functionality.

- Ability to exhibit composure, patience and confidence when facing demanding situations.

Education

High school diploma, GED, or equivalent required; Bachelor’s degree in Accounting, Finance, or Business Administration is a plus.

This position is not eligible for relocation.

Work Schedule/Benefits

This position is on-site Monday through Friday.

Moffitt Services offers competitive insurance rates through medical, dental, and vision plans; and a 401(k)-match program.

Equal Employment Opportunity Statement

Moffitt Services is an equal opportunity employer, and all applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or any other status protected by the laws.