ACCOUNTS PAYABLE SUPERVISOR

Position Title

ACCOUNTS PAYABLE SUPERVISOR

Position Number

033001

FLSA Status

Exempt

Full Time/Part Time

Full Time

Salary

$55,681 - $71,281 (Depending on Qualifications)

Job Summary

Under minimal supervision, this position is responsible for leading and coordinating highly skilled professional accounts payable functions.

Responsibilities

Responsible for the full range of assigned supervisory activities. Oversees the work of an accounts payable accounting team in area of responsibility. Ensures any delinquent payments or other issues are resolved in a sensitive and timely manner. Responds to inquiries or complaints from vendors or employees concerning accounts payable processing. Composes, formats and types correspondence and reports to respond to vendor or as needed by Manager. Assists external audit firm with year-end audit questions and the preparation of monthly and yearly financial reports. Processes posting of invoices as a default from purchase order or as direct payments and does maintenance corrections to invoices, when necessary. Analyzes accounts payable reports and outstanding balances to identify any errors or processes that need improvement. Reviews invoice payment setup for accuracy and completeness to ensure there are no over or under payments. Reviews and reconciles vendor statements on a monthly basis; conducts research of vendor records as needed to correct errors; obtains missing invoices. Researches and reviews accounts for duplicate payments. Supervises and verifies all voucher and check preparation. Assists with audits of cash deposits and preparation of annual 1099 forms and reports. Prepares invoices for disbursement from various utility funds and processes invoice selections by due dates and cash requirements and runs check disbursement process (issuing of checks). Assists, when needed, auditing travel expense reports in accordance with the company’s travel policies. Completes other job duties as assigned.

Knowledge, Skills, and Abilities

Knowledge of customer relations practices. Knowledge of legal requirements pertaining to government accounting. Knowledge of the accounting and financial reporting principles and practices of utility Federal Energy Regulatory Commission (FERC) accounting. Proactive in dealing with accounting and personnel problems. Considerable knowledge of auditing methods. Effective communication skills both oral and written in English; bilingual in English and Spanish preferred. Skill in organization, multi-tasking and project management. Computer skills working with Microsoft Office Programs. Must be able to maintain updated knowledge of accounting principles and accounts payable best practices and procedures. Must be able to apply accounting principles and practices in accordance with the Generally Accepted Accounting Principles (GAAP) to accounting transactions. Must be able to supervise the work of other employees. Must be able to establish and maintain effective working relationships with all employees. Must be able to work independently from general instructions. Must be able to exercise considerable initiative and independent judgment in carrying out work assignments.

Education & Experience Requirements

Bachelor’s degree in business administration or related field plus four (4) years of accounting experience with a municipality or related work environment. An Associate degree in business administration and an additional six (6) years of accounts payable experience may substitute for the Bachelor’s degree.

Certificates, Licenses, Registrations

Requires a valid Texas Driver License or receipt of a valid Texas Driver’s License within 90 days of relocation to Texas and a safe driving record, as measured by company policy.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Some physical effort may require lifting and carrying of moderately light and/or heavy boxes or objects. Must be able to sit for prolonged periods of time without discomfort with some physical effort that may require frequent bending, standing and/or walking.

Eligibility for Employment

In addition to any and all other qualifications required for employment stated under the Brownsville P.U.B Personnel Policies and Procedures Policy No. 39:

- Prohibit the hiring of any person who is related to BPUB Executive Management within the third degree of Consanguinity or second degree by Affinity; and

- Based on certain prohibitions of the Charter and Statute on nepotism, no person can be hired who shall be related to any member of the Board of Directors or City Commission within the third degree of consanguinity or second degree by affinity.

Posting Detail Information

Posting Number

S607P

Open Until Filled

No

Special Instructions Summary