The Accounts Payable Specialist plays a crucial role in our organization by providing high-level administrative support and exercising discretion and independent judgment in matters of significance. This position is responsible for ensuring that vendors get paid accurately and in a timely manner. Supervise: Oversight of AP Part Time/Intern
Job Tasks, Duties and Responsibilities
Key Responsibilities
•Reviewing invoices for appropriate documentation and approval prior to processing
•Entering and uploading invoices into accounting software
•Processing invoices and disbursement requests, including Checks/ACH/WIRES, in an accurate and timely manner
•Maintaining invoice copies, purchase orders and approvals
•Make credit card payments as needed and enter into AP system.
•Researching and resolving invoice discrepancies and issues
•Communicating with vendors regarding payment status, invoice requests and inquiries as needed
•Providing supporting documentation for audits
•Assisting with month-end closing
•Researching and resolving accounts payable with customers or vendors
•Updating and reconciling the sub-ledger to the general ledge
•Assist in subsidy approvals
•Cross train and support team as needed.
Benefits
•Insurance: Health, dental, vision, LTD/STD, life
Education and Experience
•Associates in Accounting or some post high school business courses highly desired.
•3-5 year’s experience in clerical accounting desired
•MS Office (emphasis on Excel) and knowledge of accounting software
Key Skills and Competencies
•Attention to detail and accuracy
•Communication skills - verbal and written
Physical Requirements
•Ability to sit at computer terminal for an extended period