Accounts Payable Administrator

ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future. We have successfully delivered large infrastructure projects across Canada since 2001. Our leadership and expertise span the entire value chain from research and development through construction, operation and maintenance of projects. Currently involved in some of Canada’s largest infrastructure projects, ACCIONA delivers solutions that contribute to the economic and social progress of the communities in which it operates.

www.acciona.ca

ACCIONA is a global leader in sustainable infrastructure and renewable energy, delivering innovative, forward-thinking solutions in over 40 countries. We’re proud to be shaping some of the most complex and transformative infrastructure projects in North America.

In partnership with Metrolinx, ACCIONA is playing a key role in the design and construction of the Eglinton Crosstown West Extension (ECWE), a 9.2-kilometre westward addition to Toronto’s Line 5 light rail transit network. This major infrastructure project includes seven new stations and installation of rail and systems under a progressive design-build model.

Beyond its technical scope, the ECWE project represents a significant investment in sustainable urban mobility, expected to reduce greenhouse gas emissions by up to 5,800 tonnes annually and eliminate over 6.5 million vehicle trips each year when combined with the full Line 5.

This is a unique opportunity to join a dynamic, multidisciplinary team on a complex, high-value project that supports long-term regional growth and environmental sustainability. If you're ready to make a meaningful impact and advance your career with a global infrastructure leader, we encourage you to apply and grow with us.

Job Description

The Accounts Payable Administrator is essential in ensuring the accurate and timely processing of invoices, maintenance of vendor accounts, and support for financial reporting activities. The Accounts Payable Administrator will play a key role in supporting the Finance team by maintaining a high standard of administrative accuracy, compliance, and responsiveness to both internal stakeholders and external vendors.

Accounts Payable Operations

- Accurately record and process supplier invoices in the accounting system on a daily basis.

- Review invoice details for completeness, correct coding, and alignment with purchase orders or contracts.

- Manage the Accounts Payable email inbox, responding to inquiries and forwarding items to appropriate team members when required.

- Respond to vendor inquiries regarding payment status, discrepancies, or documentation, via phone and email.

- Reconcile vendor statements and follow up on outstanding items or payment issues.

- Ensure invoices are approved in accordance with company delegation of authority and project policies.

- Perform general administrative duties including photocopying, filing, scanning, and printing of finance documents.

- Ensure full compliance with internal controls, company policies, and financial procedures.

- Other duties as related to the role.

Cash Management (AP/AR Support)

- Assist in the implementation and adherence to Accounts Payable and Accounts Receivable policies and procedures.

- Work with assigned billing specialists to review outgoing invoices and follow up on collections as needed.

- Monitor and understand work-in-progress (WIP) balances and assist with resolving unbilled items.

- Other duties as related to the role.

Financial Reporting & General Ledger Support

- Support the Accounting Manager in preparing monthly financial statements, including the Balance Sheet and Profit & Loss reports.

- Maintain accurate cost tracking and coding of expenses to ensure proper allocation in the general ledger.

- Assist in the preparation and reconciliation of journal entries.

- Help prepare monthly reporting packages and supporting documentation for internal and external stakeholders.

- Contribute to the ongoing improvement of finance systems, workflows, and reporting tools.

- Other duties as related to the role.

Required Skills And Competencies

- Post-secondary education in Accounting, Finance, or a related field.

- Minimum 1–3 years of relevant experience in an Accounts Payable or finance support role, preferably in a construction or project-based environment.

- Proficiency with Microsoft Office, especially Excel (e.g., spreadsheets, formulas, and pivot tables).

- Familiarity with ERP systems or accounting software (SAP, Oracle, JD Edwards, etc.) is an asset.

- Ability to handle high-volume invoice processing while maintaining accuracy and meeting deadlines.

- Ability to work under pressure, adapt to shifting priorities, and meet tight deadlines in a dynamic project environment.

- Strong analytical, organizational, and documentation skills.

- Excellent communication skills for engaging with internal and external stakeholders.

- Positive team attitude with a willingness to learn and take initiative.

- Experience working in a joint venture or large infrastructure project environment is an asset.

ACCIONA has been given the Top Employer 2022, 2023, 2024 & 2025 certification in Canada, as well as the Top Employers North America 2022, 2023, 2024 & 2025 seal, which certifies the company's commitment to excellence in human resources management and those who focus on putting their people first through their exceptional HR policies. As a company that values diversity as a source of talent, we work to foster an inclusive environment that promotes respect, belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin, circumstances, background or condition.