United Utility

Accounts Payable Administrator

Charlotte, NC

full_time

About This Job

About Us

Welcome to United Utility, a dynamic player in the electric utility industry, headquartered in the vibrant city of New Orleans, LA. As a trailblazer, we provide comprehensive and innovative offerings that bolster power infrastructure investments across the U.S. We proudly serve as the parent company to industry-leading utility service contractors specializing in transmission, substation, distribution, and grid hardening projects. Our Core Values are clear and simple: Safety, Quality, Integrity, and Professionalism. At United Utility, we craft power delivery solutions – built safe, engineered smart, and driven by what customers demand

– fueling communities with reliable energy. We are the best-in-class, trusted partner delivering customer-centric Power Delivery Construction and Engineering solutions.

About The Role

The Accounts Payable Administrator is responsible for the vendor setup and file maintenance across all divisions. Key duties include reconciling accounts, reviewing and distributing invoices from the AP inbox, and assisting with the mailing of payments. This role plays a critical part in maintaining accurate vendor records to ensure timely, accurate payments and reliable financial reporting.

Key Responsibilities

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Set up and maintain vendor records, ensuring completeness and accuracy of W-9 forms, 1099 reporting status, Certificates of Insurance (COIs), and minority classification details.

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Manage vendor relationships by providing timely communication and resolving any issues professionally.

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Respond promptly and courteously to vendor inquiries regarding payment status or documentation.

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Retrieve “overhead” invoices, route for appropriate approval, and forward approved items to the Senior AP Specialist for entry.

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Process and mail all printed checks from the corporate office.

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Research and provide backup documentation for vendor payment requests as needed.

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Collaborate with internal departments to promptly resolve invoice discrepancies or payment issues

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Perform other tasks and duties as assigned by the AP Manager.

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Associate degree in Accounting, Finance, or a related field preferred.

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2+ years of accounts payable or general accounting experience.

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Familiarity with W-9s, 1099 compliance, sales/use tax compliance and COI tracking

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Proficient in accounting software (Sage 300, Sage Paperless) and Microsoft Excel.

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Strong attention to detail and accuracy.

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Excellent organizational and time management skills.

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Effective communication and interpersonal abilities.

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Ability to handle confidential information with discretion.

Key Nice-To-Haves

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Experience with ERP systems and automated AP workflows.

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Familiarity with three-way matching and PO-based invoice processing