ACCOUNTING SPECIALIST

Description:

POSITION SUMMARY:

The Accounting Specialist is responsible for managing daily transactions and monthly reconciliations related to accounts payable, payments, and corporate credit cards. The role also supports month-end closing activities, including journal entries; oversees a small vehicle fleet; coordinates travel accommodations; and performs various other duties as assigned.

RESPONSIBILITIES:

- Process bills and bill payments using Bill.com and QuickBooks Enterprise, utilizing three-way matching.

- Reconcile monthly vendor statements and ensure consistency between the accounts payable schedule, Bill.com, and QuickBooks Enterprise.

- Monitor, process, and reconcile corporate credit card transactions, statements, and payments using the Bill Spend platform.

- Code, process, and reconcile rental equipment and temporary labor expenses via Quickbase and QuickBooks.

- Manage and maintain tax-exempt purchasing status; submit certificates to vendors across multiple states and jurisdictions.

- Oversee supplier and subcontractor documentation, including Certificates of Insurance (COIs), lien waivers, preliminary notices, and job information sheets.

- Code, track, reconcile, and report on warranty costs, operations and maintenance (O&M) expenses, and project development costs.

- Maintain a 20-vehicle fleet, handling registration, GPS tracking, maintenance, and accident claims.

- Plan and coordinate long-term travel assignments for project crews, including lodging, transportation, and per diem processing.

- Complete assigned month-end tasks, including bank reconciliations and supporting schedules.

- Assist with annual audit preparation, including schedule reviews and reconciliations.

- Perform additional duties and responsibilities as assigned.

Requirements:

EXPERIENCE AND SKILLS:

- Minimum of 5 years of accounts payable experience, preferably in construction or job-costing environments.

- Proficient in Microsoft Office 365, Excel, and Adobe Acrobat DC.

- Experience with QuickBooks Desktop is required; familiarity with Bill.com, Box, and Quickbase is preferred.

- Strong attention to detail and a high level of accuracy with the ability to multi-task.

- Proven ability to meet deadlines in a fast-paced, high-volume environment.

- Creative problem-solving skills with a proactive and resourceful mindset.

- Excellent organizational and prioritization abilities.

Professional Competencies:

- Demonstrates initiative, flexibility, and persistence.

- Maintains a collaborative, team-oriented attitude.

WORKING CONDITIONS

Casual office environment, Monday through Friday, from 8:00 AM to 5:00 PM.

Disclaimer:

This job description outlines the general nature of the position, the typical skills and responsibilities involved, and the usual working conditions. It is not an exhaustive list of all duties or expectations. Management retains the right to modify this description at any time without prior notice.

Equal Opportunity Employer Statement:

Solon Corporation is an Equal Opportunity, Affirmative Action Employer. We do not unlawfully discriminate against qualified applicants or employees based on race, color, national origin, ancestry, sex, sexual orientation, age, religion, physical or mental disability, marital status, place of birth, military service status, or any other category protected by law.

Benefits Offered:

- 401(k)

- 401(k) matching

- Dental Insurance

- Employee assistance program

- Health insurance

- Health savings account

- Life insurance

- Paid time off

- Parental leave

- Referral program

- Vision insurance