Ally Waste

Accounting Specialist

Gilbert, AZ

full time

$45,000-$55,000

Hybrid

Oil and Gas

About This Job

About Us:

Ally Waste Services is a premium provider of waste support services to apartment complexes throughout the United States. We aim to keep properties clean and reduce waste expenses for property managers. We are a fast-growing company with an energetic culture-a great place to work!

Job Summary:

The Accounting Specialist will assist in ensuring that the company receives payment for goods and services offered to clients. Duties will include but are not limited to monthly billing, recording of payments, sending past due notifications, answering client communication and compliance monitoring. The ideal candidate will have a working knowledge of QuickBooks as well as an understanding of month end close processes.

Supervisory Responsibilities:

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None.

Duties/Responsibilities:

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Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.

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Creates invoices according to company practices; submits invoices to customers monthly.

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Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.

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Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent account holders to request payment.

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Research customer discrepancies and past-due amounts and communicate those to the client.

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Collaborates with the Controller to reconcile accounts receivable on a periodic (at least bimonthly) basis.

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Monitors and submits client compliance with various partners.

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Requests and communicates Certificate of Insurance documents for client compliance.

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Copies, files, and retrieves materials for accounts as needed.

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Reviews, enters, and verifies contracts for new and existing clients. Answers client questions on billing based on contract information.

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Allocates and monitors spending across multiple regions according to company practices.

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Verifies and submits payments to vendors as needed.

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Prepares and submits basic accounting entries under the direction of the Controller.

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Assists with payroll processing and reconciliation processes.

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Assists with budget creation, analysis, and communication to Regional Managers.

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Relays changes of information to appropriate employees, managers, or clients.

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Performs other related duties as assigned.

Required Skills/Abilities:

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Ability to work independently and in a fast-paced environment.

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Excellent verbal and written communication skills.

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Proficient in Microsoft Office Suite or related software as well as other accounting software programs.

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NetSuite experience is a plus.

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Salesforce CRM experience is a plus.

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Ability to operate related office equipment, such as computers, 10-key calculator, and copier.

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Ability to anticipate work needs and interact professionally with customers.

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Excellent organizational skills and attention to detail.

Education and Experience:

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High school diploma or equivalent required; associate or bachelor's degree in accounting preferred.

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At least two years of related experience required.

Work Location:

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The office is in Gilbert, AZ. This position has the ability to work a hybrid schedule.

Physical Requirements:

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Prolonged periods sitting at a desk and working on a computer.