Accounting Assistant

ABOUT US:

Founded in 1976, Startec’s unwavering commitment to solving client problems has driven our growth to become a leader in the engineering, design, manufacture and service of compression and processing and refrigeration systems across North America. Like an Everyday Maverick, our companies are driven to find a better way.

BEHAVIOURAL ASSESSMENT:

All applicants must complete the Traits and Behaviors Assessment below when submitting their application. Please proceed using the link: https://app.traits.com/survey/a56e7669-2ba6-4573-83cd-800831da5362

POSITION OVERVIEW:

Startec Corporate Services is currently searching for an

Accounting Assistant

to work at our Shepard office location (

9423 Shepard Road SE. Calgary, Alberta T2C 4R6)

. The Accounting Assistant is a key member of the finance team, responsible for supporting various financial processes and ensuring accurate and timely transactions. This role focuses on processing and reconciling financial data, maintaining organized records, and assisting with accounts payable and receivable functions. The ideal candidate will demonstrate attention to detail, strong organizational skills, and the ability to collaborate effectively with internal and external stakeholders.

KEY PERFORMANCE INDICATORS (KPI):

Accounts Receivable (AR) Support (Weighting 40%)

- Record incoming payment, including checks, bank transfers, and credit card transactions

- Monitor accounts for overdue balances and follow up on collections

- Reconcile AR accounts and maintain accurate customer account records

- Preparation of Accounts Receivable aging reports

- Issuance of customer statements

- Support credit review and recommendations process

General Accounting Support (Weighting 30%)

- Assist with monthly, quarterly, and year-end financial closings

- Reconcile general ledger accounts related to AP, AR, and employee expenses

- Support audits by providing requirement documentation and answering queries

- Maintain organized and up-to-date financial records

- Identify and recommend improvements to streamline accounting processes

- Ensure compliance with company policies, procedures, and accounting regulations

Employee Expense Management (Weighting 20%)

- Review, verify, and process employee expense reports for accuracy and compliance with company policies

- Review proper documentation, approvals, and coding of expenses

- Process reimbursements in a timely manner

- Respond to employee inquiries regarding expense policies and reimbursement statuses

- Maintain expense management systems and controls

Accounts Payable (AP) Support (Weighting 10%)

- Process vendor invoices, ensuring accuracy and proper documentation

- Verify, code, and enter invoices into the accounting system

- Match purchase orders and receipts to invoices and resolve discrepancies

- Prepare and process payments, including checks, electronic transfers, and ACH

- Reconcile AP balances and ensure timely vendor payments

- Respond to vendor inquiries and resolve payment issues professionally

QUALIFICATIONS:

- Diploma or degree in accounting, finance, or a related field (or equivalent experience)

- 1–3 years of accounting or finance support experience (preferred)

- Proficiency in accounting software and Microsoft Excel

- Basic understanding of accounting principles

- Strong attention to detail and accuracy

- Excellent organizational and time management skills

- Effective communication and problem-solving abilities

- Willingness to learn and adapt to new systems and processes

We offer competitive wages, training, flexible, dynamic, and exciting work environment.

We thank you for your application and interest in our organization. Only those candidates selected for an interview will be contacted.

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