Warehouse Lead Coordinator

Primary Responsibilities

1. Trucker Sign-In & Dock Assignment

- Sign in inbound/outbound truck drivers.

- Verify appointment times, carrier information, load numbers, and documentation.

- Assign docks, staging lanes, or yard queue locations.

- Record arrival times, load progress, and completion times.

- Track live loads and deescalate detention risks.

- Maintain accurate, legible daily truck documentation logs.

2. Micro-Inventory of Packaged Goods & Consumables

- Count staged finished goods, rail/SLO staging, supersacks/bulk bags, paper bags.

- Count consumables: bags, stretch wrap film, labels, pallets, slip sheets, seals etc.

- Conduct counts at shift start, mid-shift, and end-of-shift.

- Identify shortages, damaged goods, incorrect staging, or labeling errors.

- Communicate findings immediately to Lead Hand and Foreman.

- Maintain clean, accurate count sheets that support shipping accuracy.

3. Documentation of Product Samples & Lot Traceability

- Ensure samples from packaging equipment (roto packers, bulk/supersacks) are correctly pulled and labeled.

- Verify sample labels match pallet labels, lot numbers, and packaging logs.

- Confirm bulk-load samples are taken and documented.

- Identify missing, incorrect, or incomplete sample documentation.

- Escalate issues immediately through the proper chain of command.

4. Pre-Shipment Documentation Management

- Prepare and verify outbound shipment documents: BOLs, pick sheets, lot logs, packaging reports, sample logs.

- Confirm product type, pallet count, and lot sequence match documentation.

- Assemble driver packets in an organized, 6S-compliant manner.

- Ensure no load begins until documentation discrepancies are resolved.

- Communicate issues to the Foreman and Warehouse Specialist immediately.

5. Post-Shipment Documentation Management

- Confirm final pallet/lots match pre-shipment documents.

- Obtain driver signatures on BOL and completion documents.

- Attach sampling logs, packaging reports, and QA documentation.

- Assemble final shipment packet.

- Deliver completed packets to the Shipping Department Retention Area for Shipping Coordinator pick-up.

- File packets accurately and maintain documentation integrity.

- Other duties as assigned.

Escalation Path

For documentation issues, labeling errors, loading discrepancies, or sample traceability concerns, the Coordinator follows this communication path:

1. Foreman/Lead Operator

2. Shipping Coordinator

3. Shipping Supervisor

4. Warehouse Supervisor – Informational

5. Warehouse Specialist(s) – Informational

This ensures compliance, One Voice communication, and operational control.

Skills & Qualifications

Experience

- 1–3 years of warehouse, logistics, shipping, or packaging experience preferred.

Computer & System Skills

- High comfort with computer-based systems including:

- VAS software

- E2open scheduling software

- Microsoft Excel

- Microsoft Word

- Strong email and electronic communication capability.

- Basic data entry and documentation management.

Additional Required Skills

- Easily readable handwriting for logs, sampling sheets, and documentation packets.

- Strong attention to detail and documentation accuracy.

- Clear, professional verbal communication.

- Ability to multitask in high-volume operational periods.

- Strong organization and follow-through.

- Bi-Lingual preferred.

Team-Based 6S Culture Requirements

- Maintain clean, organized, labeled workstations.

- Support standardized work and visual controls.

- Participate in 6S checks and daily housekeeping.

- Minimize waste by identifying discrepancies early.

- Reinforce chain-of-command communication and One Voice Leadership.

Physical Requirements

- Standing/walking for extended periods.

- Lifting up to 75 lbs.

- Working around and operating forklifts.

- Navigating active warehouse environments safely.

- Ability to read lot codes, labels, paperwork, and digital screens clearly.

- Comfortable working in a manufacturing plant environment with exposure to dust, noise, and varying temperatures.

Work Schedule

- Full-time position with the possibility of overtime and weekend work as required by production schedules.

- Monday through Friday, 12pm - 8:30pm.

- Pay Range: $30-$34 per hour

- Receives additional $1 shift differential per hour