Site Administrator

CORE INDUSTRIAL is a non-union entity, which offers a full complement of industrial equipment related services, site maintenance, rentals and skilled labour. It is a part of the SECON Group of Companies. CORE Industrial takes great pride in providing a safe and rewarding work environment for our employees.

Position

As a member of CORE Industrial Services L.P. team, you commit to deliver outstanding quality and results that exceed client expectations. Reporting to the Site Manager, the Assistant will be responsible for the daily administration supporting all onsite activities.

This position will be based on a Monday to Friday schedule; however, the candidate must be willing to work overtime when needed and hours may change based on the client’s requirements.

This position will be located at BHP Mine Site - Jansen, SK. This is a camp-based position. Jansen Discovery Lodge at BHP is a state-of-the-art camp that includes the following: full-service cafeteria, housekeeping, gym with a raised running track, library, and theatre.

Job Duties

- Promote a healthy and positive safe working environment for the company by showing effective leadership and participation in safety related matters.

- Administer multiple work package instructions – Create and administer job setups.

- Review and approve timesheets and vendor invoices.

- Complete payroll and contractor hours.

- Create LEMs (labour, equipment, and material reports) and daily activity reports for the client.

- Update cost control and assist project controls with accruals and budgets.

- Track cost of subcontractors and notify project controls of weekly costs incurred.

- Request, track, and ensure proper approvals are in place from the client.

- Review and process new hire packages and terminations, accordingly.

- Maintain the filing system and site records as required including contractual documents and sub trade contract files.

- Follow job close out procedures.

- Assist where necessary in taking minutes during weekly internal meetings – ensure actions are tasked and followed up with.

- General office supplies management.

- Complete monthly reporting that is required from project controls.

Qualifications

- High School Diploma required, with a diploma in Office Administration an asset.

- Excellent time management skills, ability to meet deadlines in a fast-paced Construction Industry and work with minimal supervision.

- Excellent communication skills are required, verbal and written.

- Excellent Microsoft Word and Excel experience are required.

- Knowledge of workplace safety rules, instructions, and policies.

- Must demonstrate the following personal attributes; honest and trustworthy, respectful, flexible, and have sound work ethics.

- Experience working in a construction field would be an asset.

Total Compensation

With this opportunity, a competitive Total Compensation Package, including fair and equitable wages and a comprehensive group benefit plan will be offered.

Job Type: Full-time

Benefits:

- Dental care

- Disability insurance

- Employee assistance program

- Extended health care

- Life insurance

- Vision care

Experience:

- office administration: 1 year (preferred)

Work Location: In person