ViaSun Corporation

Shop Administrator

LocationPhoenix
Job TypeFull-time

About This Job

ViaSun Corporation is looking for a dedicated and detail-oriented Shop Administrator to join our team. In this pivotal role, you will be responsible for ensuring the efficient operation of the shop by managing administrative tasks, coordinating schedules, and supporting the workforce.


Your primary responsibilities will include:

Enter daily timecards for shop employees.
Adjust shop overtime (OT) when payroll runs reports.
Approve invoices assigned to the shop in Viewpoint.
Approve and enter bi-weekly credit card reports.
Review bi-weekly Senergy fuel report statements and identify anomalies.
Order or cancel fuel cards as needed.
Add and remove assets in Viewpoint and the Fixed Asset list in Excel.
Create new asset folders and organize documentation in the P-drive.
Ensure assets are added or removed from insurance policies.
Register assets when necessary.
Assign and add GPS to HCSS Telematics.
Order parts for assets while ensuring the best price without prolonging downtime.
Provide parts runners with optimized pickup routes.
Run weekly GPS exception reports in Heavy Job.
Edit and categorize the report by division.
Distribute reports to Foremen for necessary timecard adjustments.
Schedule rental equipment as requested by field teams.
Assign rental equipment numbers and maintain records.

The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks simultaneously. Strong communication skills and a collaborative mindset are essential. Previous experience in an administrative role, particularly in a shop or construction environment, is preferred.

If you are a proactive and motivated professional looking to contribute to a thriving team, we would love to hear from you.

Requirements

* Previous experience as a Shop Administrator or in a similar administrative role is preferred.
Strong organizational skills and attention to detail.
Excellent communication and interpersonal skills.
Proficiency in MS Office Suite.
Ability to multitask and manage time effectively.
Familiarity with shop operations or construction environments is a plus.
Valid Driver's License.

Benefits

 At ViaSun Corporation, we value our employees' health and well-being, offering a comprehensive benefits package to support you and your family. Benefits include:

Health Insurance: Medical, Dental, and Vision plans to meet diverse healthcare needs.

Employee Stock Ownership Plan (ESOP): An opportunity to become a stakeholder and share in the success of our company.
Supplemental Coverage: Critical Illness, Accident Insurance, and Hospital Confinement coverage for additional peace of mind.
401(k) Retirement Plan: Invest in your future with our 401(k) plan, featuring competitive matching to help grow your retirement savings.

ViaSun Corporation is an equal opportunity employer committed to diversity and inclusion in the workplace.

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