Shipping/Job Entry Associate

Company Overview:

Gheen Irrigation Works, Inc. has been an employer of choice in Oregon since 1933. Gheen is a leading manufacturing company dedicated to Grit of our employees, Legacy of our industry history, and Vision of future endeavors. We take pride in our commitment to quality, innovation, and the well-being of our employees. As we continue to grow, we are seeking a dedicated Shipping/Job Entry Associate to join our team and contribute to our success.

Job Summary:

The Shipping/Job Entry Associate performs daily activities in the shipping department including packing, labeling and coordinating shipments. This role also requires entering sales orders, creating accurate Bill of Materials (BOMs) and communicating with the Jobs Coordinator daily. The ideal candidate would be detail-orientated and able to handle large amounts of information from many different stakeholders. They would demonstrate the ability to navigate multiple roles and responsibilities; seamlessly transitioning between the different aspects of their job. The Shipping/Job Entry Associate works closely with all departments, especially Shipping, Production and Sales. It requires precise data entry, strong communication skills and critical thinking.

Key Responsibilities and Areas of Accountability:

Shipping Associate:

- Accurately pack, stage, and ship customer orders using departmental standards.

- Review shipping notices and orders to help set daily priorities.

- Coordinate with the sales team to choose carriers for daily shipping.

- Create shipping paperwork, call carriers, and communicate tracking information to sales team.

- Ensure shipping paperwork is accurate and communicate any issues to supervisor.

- Report damaged goods and any inventory discrepancies.

- Assist with tracking paperwork for shipping and inventory.

- Provide exceptional service to internal and external customers.

Job Entry Associate:

- Receive and confirm job orders from the Sales team.

- Analyze orders to determine necessary parts for production.

- Create and organize black jobs, coating jobs, assembly jobs and manual jobs.

- Print job orders, distribute to proper team members including all documentation and drawings.

- Monitor will-call board managing transfer requests between facilities.

- Create and maintain accurate BOMs for new parts. Adjust job travelers to reflect updates or discrepancies.

- Work closely with the Invoicing Coordinator to resolve job stops and shipping issues

- Maintain daily and weekly shipping schedules, ensuring sales orders are prioritized and delivered as promised.

- Partner with Inventory Coordinator and shipping department to address and rectify inventory discrepancies.

- Partner with Sales and Purchasing to request parts when supplies are low.

This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

Skills & Qualifications:

- Demonstrates willingness to learn job specific software such as ERP and Engineering Workbench.

- Shows willingness to gain understanding of new and old parts.

- Possesses basic knowledge of Excel, Word and computer systems.

- Demonstrates strong problem-solving and able to identify and resolve issues.

- Maintains high attention to detail and strong organizational skills.

- Works independently or as part of a team.

- Performs well under pressure in a fast-paced production environment.

- Prioritizes and plans work activities to use time efficiently.

- Remains dependable, follows instructions, and responds to management direction.

- Communicates clearly, both in writing and orally.

- Reads, writes, and comprehends basic instructions, short correspondence, and memos.

- Understands basic math equations.

- Adheres to PPE and Safety standards

- Lifts up to 50lbs

- Holds or is willing to obtain forklift certification.

Job Type: Full-time

Pay: From $18.50 per hour

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Employee assistance program

- Employee discount

- Flexible spending account

- Health insurance

- Health savings account

- Life insurance

- Paid time off

- Retirement plan

- Vision insurance

Work Location: In person