Senior Purchasing Agent and Contracts Administrator

Position Summary and Qualifications

Salary is just one component of FPUA's excellent total compensation package. As an organization, one of our top priorities is to maintain the health and wellbeing of our employees and their families. To achieve this goal, we offer market leading benefits as summarized under the “Benefits” tab above the Description within this job posting. The salary range shown represents the minimum to midpoint salary for this position. The actual salary offered will depend on qualifications and experience.

Provides technical, analytical, and administrative support and coordination for the department’s purchasing and procurement functions and for all aspects of contract administration. Responsible for ensuring adherence to and compliance with all contract provisions in the delivery of services and commodities for Fort Pierce Utilities Authority. Reports to the Purchasing, Supply Chain and Fleet Manager.

SECONDARY JOB FUNCTIONS

Graduation from an accredited college or university with a Bachelor's Degree in Business Administration, Public Administration, Judicial, Procurement, or other related area of study. Five (5) years of progressively responsible experience in public purchasing and procurement functions and / or contract administration.

Experience in the use of Microsoft Office is essential, demonstrated by achieving a score of at least 70% in basic Excel, 80% in basic Word, and 70% in PowerPoint.

Must obtain a relevant certification dealing w/ public purchasing within five (5) years.

When considering new job applicants, a comparable amount of training and experience may be substituted in lieu of some of the minimum qualifications.

(NOTE: There are also secondary functions that the employee will be required to perform.)

Coordinates the processing of Informal Bids (> $10,000 < $ 50,000). This includes, but is not limited to, assembly of bid packages (specifications, invitation to bid, and contract).

Prepares the legal advertising, and distributes bid package electronically (or hard copy, on an exception basis). This includes, but is not limited to, reviewing compliance and/or requirements regasrding justification for sole source, single source, piggyback, federal, state, and other local contract purchases, professional services, contract renewals, and requests for additional funds.

Utilizes FPUA’s electronic requisition system to document purchase approvals, validates vendor and purchase information. Initiates corrective action, which includes but is not limited to adding and deleting data on and attachments to each requisition. Ensures that vendors meet insurance requirements.

Receives and reviews proposed contracts for conformance, compliance, and adherence to company policies, procedures, ordinances, and regulatory standards; provides recommendations for text additions and modifications as necessary.

Drafts proposed contract language to conform and comply with company standards and requirements that best meet company needs and intent for procured services and commodities.

Reviews contracts, agreements, memorandums of understanding, and related contractual documentation to ensure objectives, services, commodities, and deliverables comply with company intent.

Ensures contracts performance are in accordance with the terms and conditions of the contracts and agreements, including providing proof of licensure, registrations, certificates, bonds, insurance, and other financial assurances and guarantees.

Compiles and maintains active vendor / contractor information; ensures filing of all required documentation with appropriate local / state departments.

Initiates agenda items for all purchases in excess of $50,000 and all contracts and agreements over $10,000 for FPUA Board approval.

Monitors contract expiration and renewal dates and notifies departmental personnel in order to ensure renewal or rebid can be completed in a timely manner.

Communicates with FPUA personnel and outside vendors regarding renewal terms and conditions.

Sends contracts to vendors for signature and submits signed contracts to the FPUA Board for approval.

Develops and implements contracts’ monitoring, metrics, and reporting processes to facilitate review, evaluation, and reporting on status / progress regarding company agreements.