Senior and Junior Material Coordinators

Job Overview

We are seeking highly organized and detail-oriented Senior and Junior Material Coordinators to join our dynamic team.

The Senior and Junior Material Coordinators are key members of the project execution team responsible for ensuring material visibility, data accuracy, and process efficiency on large-scale capital construction projects. The Junior Material Coordinator reports directly to the Senior Material Coordinator.

The senior requires advanced expertise in converting raw data into actionable insights, optimizing workflows, and supporting end-to end material readiness. This is a hands-on position that blends field coordination with analytical reporting to drive schedule alignment and execution clarity.

Classification: Contract Must pass background check

Location: On-Site multiple positions and multiple locations locations (Wheatfield, Monon, Michigan City, and Valparaiso Indiana

Schedule: 5/8s (40 hrs/wk) Overtime will likely be required at times

Compensation: highly individualized by experience and ability Some eligible for bonuses

Per Diem: prefer local staff

Project Start varies by location estimate November to February

Duties Senior

- Reporting & Data Analytics

- Build and maintain advanced dashboards and custom reports (Excel, Power BI, or equivalent) to monitor material status, lead times, inventory aging, and risk exposure.

- Consolidate and interpret data from packing slips, purchase orders, ERP systems, and warehouse logs into clear, actionable insights.

- Standardize reporting frameworks across multiple projects to support enterprise-level visibility and decision-making. Process Development & Optimization

- Design, implement, and refine workflows that improve speed, accuracy, and consistency in material coordination.

- Collaborate with the Senior Material Coordinator to develop SOPs, establish performance metrics, and lead continuous improvement efforts.

- Identify process inefficiencies and propose solutions, including automation opportunities where applicable.

- Material Coordination Support

- Serve as a subject matter expert and escalation point for complex material tracking, chain of custody documentation, QA/QC and reconciliation issues.

- Coordinate closely with procurement, logistics, and warehouse personnel to ensure material delivery aligns with project needs and is fully traceable.

- Review vendor submittals and shipping documentation for accuracy, compliance, and contract alignment.

- Capital Project Alignment

- Support multi-million-dollar capital construction projects by ensuring materials are aligned with construction phasing and scheduling requirements.

- Proactively track long-lead items and delivery constraints, identifying and resolving issues before they impact field operations.

- Present material readiness reports and participate in project meetings to inform planning and risk mitigation efforts.

Qualifications Senior

- Post-secondary education in a related field preferred; however,5+ years of experience in material coordination, construction logistics, or supply chain management on large-scale capital projects (utilities, energy, or infrastructure preferred).

- Advanced Excel proficiency required, including pivot tables, VLOOKUP/XLOOKUP, conditional formatting, data visualization, and data modeling.

- Experience developing dashboards and reports; Power BI or Tableau experience is a strong plus.

- Proven ability to create and implement SOPs and lead process improvement initiatives.

- Familiarity with material tracking workflows, procurement documentation, and vendor submittal requirements.

- Hands-on experience with ERP systems (e.g., SAP, Oracle, JD Edwards) or procurement tools (e.g., Coupa, Ariba).

- Excellent communication, organizational, and analytical skills.

- Ability to manage multiple priorities, solve problems proactively, and work independently in a fast-paced environment.

- Education:

- Associate or bachelor’s degree in Supply Chain Management, Construction Management, Business, Accounting, or Data Analytics preferred.

- Equivalent experience in materials coordination, cost controls, or project reporting will be considered in lieu of formal education.

Junior

Key Responsibilities:

- Track material deliveries across project sites and update inventory logs.

- Assist with QA/QC documentation and reporting procedures.

- Communicate with vendors and suppliers to verify shipping schedules and resolve basic issues.

- Support field teams with material tracking and availability reporting.

- Maintain material logs, spreadsheets, and basic dashboards.

- Escalate procurement or delivery risks to senior staff as needed.

- Participate in continuous improvement of tracking processes and coordination tools.

Qualifications:

- 1–2 years of experience in construction logistics, supply chain coordination, or administrative

project support.

- Proficiency with spreadsheets and document tracking software.

- Excellent organizational and communication skills.

- Ability to learn and apply new systems quickly.

- Dependability, punctuality, and strong attention to detail.

Join us as we strive for excellence in our projects while fostering an environment of growth and innovation!

Job Types: Full-time, Contract

Pay: $65,000.00 - $85,000.00 per year

Benefits:

- Paid time off

Work Location: In person