Seasonal Special Handling Administrator

About Avenir Energy Ltd.

Avenir Energy Ltd. is one of Canada’s largest and fastest-growing propane distribution companies. We are a fast-paced, customer-focused, field-based business with operations across the country and a commitment to excellence. With over 400 dedicated team members, we are driven to become the propane distributor of choice in North America.

At Avenir Energy, we offer a dynamic, respectful, and collaborative work environment where every team member plays a key role in our success. As a Sales Representative, you’ll enjoy:

- Comprehensive Benefits: Full coverage for health, dental, paramedical, and life insurance, including virtual healthcare.

- Employee Assistance Program (EAP): Confidential support for you and your family to help improve health and well-being.

- Retirement Planning: RRSP and TFSA options with employer-matching contributions to help you plan for your financial future.

- Work-Life Balance: Generous vacation, floater days, and flexible time-off programs to ensure you have time to recharge.

- Incentive Programs: Annual performance-based rewards for both individual and company achievements.

Avenir Energy is looking for a highly organized and detail-driven Seasonal Special Handling Administrator to support our Finance team during our busiest months. This role is all about accuracy, speed, and reliability — ensuring invoices and supporting documents are submitted correctly and on time to key customers so payments can be processed without delay.

If you thrive under pressure, enjoy working with large amounts of data, and are confident navigating multiple systems and file types, this role is for you.

Key Responsibilities

- Invoice & Document Submission: Prepare, review, and submit invoices and backup documentation to customers quickly and accurately.

- Data Management: Process large volumes of information with precision, ensuring all required details are complete.

- Account Reconciliation: Assist with reconciling accounts and resolving discrepancies as required.

- Systems & Tools: Work confidently with Excel, PDF editors, vendor portals, and Outlook to manage documents and communications.

- Problem Solving: Identify missing or incorrect documentation, follow up promptly, and keep submissions on track.

- Deadline Management: Prioritize workload to meet strict submission timelines, especially during peak periods.

- Collaboration: Coordinate with internal teams to obtain correct information and resolve issues quickly.

Qualifications

- Experience: Prior experience in invoicing, data processing, or administrative support roles is an asset.

- Technical Skills: Strong working knowledge of Microsoft Excel, PDF editors, Outlook, and the ability to learn vendor systems quickly.

- ERP Experience: Exposure to ERP systems (e.g., NetSuite, JDE, Oracle, or similar) is considered an asset.

- Industry Knowledge: Previous Oil & Gas industry experience is an advantage.

- Detail Orientation: Exceptional accuracy and attention to detail in handling high-volume tasks.

- Work Ethic: Self-motivated “work machine” who can power through repetitive tasks without losing focus.

- Organization: Ability to prioritize, stay on top of multiple submissions, and meet tight deadlines.

- Communication: Clear and professional in written and verbal communications.

Why Join Avenir Energy?

- Opportunity to gain hands-on finance and administrative experience in a fast-paced environment.

- Be part of a supportive team during a critical business season.

- Build skills in account reconciliation, invoicing, ERP systems, and customer/vendor platforms.

Avenir Energy is committed to accommodating applicants with disabilities throughout the hiring process. Please let us know if you require accommodation at any stage of the hiring process. By applying for a position with Avenir Energy, you understand that we use third party systems and recruiting agencies that may employ the use of Artificial Intelligence within their programs for finding, screening, assessing, and/or selecting candidates. You also understand that offers of employment are contingent upon the successful completion of appropriate background checks. The type of checks performed is determined by the role and Avenir Energy’s employment policies. You will be notified during the hiring process which checks you are required to complete. We thank you for your interest. Only candidates selected for an interview will be contacted.

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