Contract Administrator-Scheduler

The Contract Administrator/Scheduler administers schedules and monitors maintenance, construction, and services contracts for all related projects within the Sustainability & Support Services Division.

Essential Functions

- Prepares, reviews and administers maintenance contracts for Roofing, HVAC, Elevator Services, and others;

- Schedules preventive and corrective maintenance contract work:

- Obtains project proposals and makes award recommendations;

- Evaluates written reports prepared by contractors and provides recommendations on the report’s compliance with applicable requirements;

- Maintains activities and contractor’s performance;

- Observes the execution of contract requirements for timelines and completeness;

- Reviews, adjusts and approves contractor’s invoices;

- Resolves payment disputes and problems;

- Maintains accurate up-to-date records of payments and contractor’s correspondence;

- Prepares purchase requisitions and master releases;

- Prepares, reviews and makes changes to contracts prior to bid.

Other Functions

- Verifies contractor’s references prior to award of contract;

- Prepares change orders;

- Monitors budget expenditures;

- Prepares special reports and assists with special projects;

- Performs other related duties as required.

Work Environment And Physical Demands

Business casual office and industrial settings

Required Knowledge, Skills, And Abilities

- Working knowledge of contract practices, processing invoices, scheduling planned and reactive vendor maintenance;

- Ability to create and maintain audible contract documents;

- Ability to communicate well in both verbal and written form;

- Ability to establish and maintain effective working relationships with employees, contractors, and the general public;

- Proficient in Word and Excel;

- Knowledge of Access;

- Ability to perform work and make decisions with minimal supervision.

Minimum Education, Experience Requirements

- High School diploma (or equivalent)

- 4 years of administrative support experience in contract requirements and compliance issues