Sales Coordinator

Description

We are committed to building a workplace where everyone feels heard and respected, and extending our culture of care so that every individual can reach their full potential. We want you to have a sense of belonging and feel valued for your contributions and the perspectives you bring.

Summary:

The Sales Coordinator provides essential support to the sales team throughout the tendering and proposal process, ensuring timely, accurate, and high-quality bid submissions. This role is responsible for compiling information from multiple resources to prepare proposals, maintaining sales systems and documentation, and assisting with event coordination.

Requirements:

- Supports the sales team during the tendering process, including gathering, organizing, and formatting content for bid documents and proposals.

- Compiles technical, financial, and contractual information from multiple resources into cohesive, professional submissions.

- Manages and updates sales tracking spreadsheets, internal databases, and the CMMS (Computerized Maintenance Management System).

- Coordinates and plans sales-related events, including client meetings, workshops, and internal team events.

- Prepares, maintains, and updates sales materials, presentations, and templates.

- Ensures compliance with company standards, client requirements, and submission deadlines during proposal preparation.

- Coordinates with internal teams (engineering, operations, finance, etc.) to gather required information for proposals and prepare the cost assumptions for proposals.

- Supports the sales team with administrative tasks such as document formatting, scheduling, and reporting.

- Maintains accurate records of client interactions, sales opportunities, and proposal outcomes.

- Attends work regularly and punctually, as scheduled or expected.

- Complies with Employee Handbook, Code of Conduct and Company Policies & Procedures.

- Presents, supports, and leads-by-example with a safety and quality-oriented attitude.

- Performs spare parts and O&M sales, including preparing quotes, processing orders, and coordinating delivery.

- Performs market intelligence analysis.

- Implements and maintains commercial metrics (KPIs).

Safety:

- Follows safety and security procedures and determines appropriate action. Reports potentially unsafe conditions and uses materials and equipment properly.

- Ensures that safety is the most important function, follows safe practices while working.

- Reinforces safe behaviors and eliminates “at risk” behaviors.

- Reports potentially unsafe conditions and uses materials and equipment properly.

- Ensures Job Hazard Analysis (JHA’s) occurs before scopes of work commence.

- Adheres to and understands standard operating procedures.

- Receives job- and task-specific training prior to work commencing.

Qualifications:

- Associate’s degree required.

- Bachelor’s degree in related field preferred.

- 3+ years of Engineering, Construction or Finance experience preferred.

- Strong organizational and time management skills with the ability to handle multiple deadlines.

- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and comfortable managing spreadsheets and databases.

- Experience with CMMS or CRM systems preferred.

- Strong written and verbal communication skills.

- Detail-oriented with a focus on accuracy and quality in documentation.

- Ability to collaborate effectively across departments and with external stakeholders.

- Domestic travel 5-15%

Anticipated base salary range: $68,000 - $85,000

The final agreed upon compensation is based on individual education, qualifications, experience, and work location. This position is bonus eligible.

RES offers benefits that are effective first day of the month following 30 days of full-time employment. These benefits include the following:

- Medical, Prescription, Dental and Vision

- Basic Life and Voluntary Life

- Short- and Long-Term Disability

- 401(k) plan with 4% company match

- 2 weeks Paid Time Off (PTO), Sick days and 10 Paid Holidays-includes Floating Holiday

Physical requirements and environment:

The work environment and physical demands characteristics are representative of those the employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

- Rarely: Climbing, Crouching, Kneeling, Pulling (5-15lbs), Pushing (5-15lbs), Lifting (5-15lbs) and Stooping are required.

- Occasionally: Carrying (5-15lbs), Gripping, Handling, Pinching, and Walking are required.

- Frequently: Standing is required.

- Constantly: Reading, Grasping, Hearing, Reaching, Vision, Repetitive motion, and Sitting are required.

- Rarely exposed to extreme cold, extreme heat, humidity, and wet in the work environment.

- Occasionally exposed to noise and hazards in the work environment.

We maintain a drug-free workplace. Candidates will be required to pass a pre-employment background investigation and drug test as a condition of employment.

RES is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

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