Legal & Administrative Assistant

Legal & Administrative Assistant

INDEPENDENT ELECTRICITY SYSTEM OPERATOR (IESO)

Requisition ID:

20514

Location:

Toronto

Status:

Temporary up to 18 month

Business Unit:

Market Assessment & Compliance

Why join us?

You’ve got great skills. And you want to use them in an organization where you know what you do every day matters. We get that.

We also know that ensuring Ontarians have access to affordable and reliable power doesn’t happen by accident. So we give you the tools, flexibility and support you need to achieve your goals, and development opportunities to help you grow. You’ll thrive in a collaborative, team-based environment that values your unique skills and experiences – and recognizes that when you do better, we become even better too.

Who we are

The Independent Electricity System Operator (IESO) works at the centre of the province’s power system, ensuring Ontarians have access to reliable and cost-effective electricity when and where they need it. We operate the province’s electricity grid 24/7, design, run and oversee the wholesale electricity markets, and plan and prepare to meet Ontario’s electricity needs – now and into the future.

The opportunity

This position supports the Director, Legal and Enforcement Services (E&L) within the Market Assessment and Compliance Division (MACD) of the Independent Electricity System Operator (IESO). In addition to the Director, this position supports the E&L team of lawyers with a full and high level of legal and administrative support and assistance, including drafting correspondence, preparation of documents on legal templates, research, note-taking, meeting agenda preparation, and filing.

The Legal and Administrative Assistant will be expected to work collaboratively to support all members of the E&L team and may be called upon to support the broader business unit from time to time to ensure the smooth functioning of the business unit.

What you'll do

This position will be responsible for the following duties:

- Set up and maintain physical and electronic filing systems, utilizing knowledge of legal records and procedures and frequently controlling confidential materials and documents

- Research issues, gather and summarize data, statistics or information

- Review and proofread documents and correspondence to ensure compliance with legal procedures, approved templates and grammatical usage

- Schedule appointments, meetings and conferences for the Director, the E&L team and others in MACD, as needed

- Open, distribute, manage and file regular and electronic incoming mail and other material and co-ordinate the flow of information internally between the Director, the E&L team and with other MACD units, IESO business units or organizations, as appropriate

- Determine and establish office procedures and routines

- Manage information in litigation support and enforcement case management information systems, including tickler systems

- May supervise and train other staff in procedures and in the use of current litigation support and enforcement case management software

- Attend meetings, hearings or conferences to take notes, minutes and dictation, and prepare records of meetings, decisions and action items in written minutes or memoranda

- May perform other general office work as required including preparing financial statements, budget data, tracking invoices and reconciling monthly expense accounts

- Coordinate approval of invoices

- Undertake organization of the file and knowledge management systems within the group, maintaining and enhancing them

- Prepare correspondence and legal documents, such as notices and letters

- Undertake simple research and prepare summary of findings, for example, similar procedures in other jurisdictions.

General:

- Provide high level administrative support to the Director, E&L and E&L lawyers and enhance office effectiveness

- Prepare/transcribe, edit, format, and revise correspondence, memoranda, reports, litigation documents, forms, and other documentation

- Proofread documents/correspondence; check for appropriate formatting, spelling, grammar, etc.

- Answer and direct phone calls

- Assist Director, E&L and E&L lawyers in the preparation and coordination of hearings and trials

- Record and monitor court appearance dates, pleadings and filing requirements

- Coordinate or support coordination of service and filing of proceedings with mediators, arbitrators, agencies and courts

- Schedule and coordinate discoveries, expert witnesses or other hearings

- Monitor and follow-up with respect to evidence gathering

- Maintain an in-depth knowledge of legal terminology, administrative market rules, arbitration procedures, court rules and procedures, where applicable

- Manage key dates and update calendar for Director and legal staff, including meetings, appointments, due dates

- Prepare and submit expense reports

- Maintain contact lists

- Perform other duties as required, for example, from time to time, start early or work late.

What you need to succeed

- Previous experience as a law clerk, paralegal or legal assistant with clerical experience and knowledge of legal office and/or court systems

- A high degree of personal ethics, integrity and responsibility with an ability to deal with privileged and confidential information

- Strong attention to detail

- Ability to perform under pressure, meet deadlines and handle multiple - sometimes conflicting – priorities

- Ability to maintain a grasp of wide-ranging subject matter for filing and organizational purposes, with files numbering in the hundreds

- A team player, adaptable to a changing environment

- An ability to interpret and apply relevant statutes, rules and regulations

- Excellent organization and planning skills to meet strict deadlines

- Sound judgement and an ability to work with minimal supervision

- Excellent written communication skills in order to use appropriate legal terminology in preparing legal documents (i.e. letters of acknowledgement, covering letters and reports)

- Superior word processing, spelling, proofreading and editing skills (including MS Office, at a minimum, Microsoft Word, Excel, Outlook and PowerPoint)

- Strong knowledge of legal terminology, court rules and rules of civil procedure

- Preferred experience with litigation management software or other legal software tools

What’s in it for you

- A comprehensive total rewards program, including best-in-class benefits and a flexible workplace

- A challenging, fast-paced and collaborative team environment, where your perspectives and experiences matter

- Leaders who support your growth and success through regular feedback and coaching

- The opportunity to work with some of the brightest minds in the industry

Deadline: August 22, 2025

For future reference, please ensure to save a copy of the job description as it will no longer be available once the posting closes.

At the IESO, we know that achieving great results depends on embracing diversity by attracting, developing and retaining people from a wide variety of backgrounds. We do this by ensuring our recruitment and advancement policies are fair and equitable, and by creating an accessible and inclusive environment – one that values every team member’s unique skills and experiences and ensures they have the support they need to achieve their potential. If you require accommodation during the recruitment process, please let us know.

We thank you for your interest in a career at the IESO, but we will only contact those candidates selected for an interview.

Note: The successful candidate must be eligible to work in Canada and will be subject to a background check.

The IESO offers a hybrid work model program to most of our employees, based on business needs. Individuals participating in the program can work an average of three days per week remotely within Ontario. It also offers three flex weeks when individuals can work remotely within Ontario . When working in the office, you will be located at our Toronto location.

Join our talent community

Sign up for the talent community; stay in touch, find out about new opportunities – and discover how you can make a difference. Discover how we use our expertise and commitment to deliver reliable and affordable electricity to Ontario’s businesses and communities, and how we’re innovating to secure a stronger energy future for all Ontarians. Visit Careers at IESO and be sure to follow us on LinkedIn.

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