Residential Pre-Construction Project Assistant

Residential Preconstruction Project Assistant

Location: Knoxville, TN Company: Parallel Construction

About Us

At Parallel Construction, we don’t just build homes — we build relationships. With over 30 years in high-end residential remodeling, we’ve earned a reputation for craftsmanship, integrity, and care that continues well after the work is done. Our team is growing, and we’re looking for someone organized, motivated, and ready to jump into the details behind every great project.

About the Role

As our Preconstruction Project Assistant, you’ll play a key support role in the earliest stages of residential construction — from client onboarding to permitting and budgeting. You’ll help keep everything moving behind the scenes, making sure the right documents, numbers, and people are in place before the first hammer swings.

We’re looking for someone with a background in construction who thrives on structure, communicates well, and has strong organizational skills. You should be comfortable juggling details, coordinating with teams, and supporting complex workflows. This is a great opportunity for someone who understands how residential construction projects come together and is looking to grow with a company that values teamwork, accountability, and attention to detail.

What You'll Do

● Document Mgmt: Maintain and organize preconstruction files including architectural plans, specifications, contracts, permits, vendor info, and internal correspondence.

● Estimating Support: Gather subcontractor and supplier quotes, compile pricing details, and assist in developing preliminary budgets.

● Communication and Coordination: Serve as the point of contact for internal and external stakeholders, including clients, architects, subcontractors, and suppliers. Facilitate clear and timely communication. .

● Permitting & Compliance: Prepare and submit permit applications, track progress, and coordinate with relevant authorities.

● Meeting Preparation: Schedule preconstruction meetings, prepare agendas, take minutes, and ensure action items are completed.

● Vendor & Subcontractor Coordination: Maintain and update vendor and subcontractor databases, assist with prequalification processes, and track required documentation (e.g., insurance certificates).

● Schedule Development: Contribute to early-phase project timelines by tracking product lead times, subcontractor availability, and key milestones.

● Client Interaction: Support presentation prep, maintain clear communication, and help reinforce a positive, proactive client experience.

● System & Reporting Updates: Enter data into BuilderTrend and help generate internal and client-facing reports that track preconstruction progress.

● Process Contribution: Identify small ways to streamline systems and support a well-organized, detail-focused preconstruction process.

What You Bring

● An associate or bachelor’s degree in a related field is a plus, but diverse hands-on experience in residential construction is equally valuable and strongly preferred.

● 3+ years in residential construction, design/build, or preconstruction coordination

● Excellent organizational and communication skills

● Familiarity with reading plans, scopes of work, and construction documents

● Proficient in Google Workspace, Microsoft Office, and willing to learn BuilderTrend

● Detail-oriented with the ability to manage deadlines and shifting priorities

● Excellent written and verbal communication skills

● Strong problem-solving and analytical abilities

● Confident leading communication with clients, subcontractors, and vendors

● Professional and positive attitude

Preferred Skills:

● Familiarity with construction documents, terminology, and processes.

● Experience with permitting procedures in the Knoxville area.

● Basic understanding of construction budgeting and estimating principles.

What We Offer:

● Medical Insurance

● Dental & Vision Insurance

● Paid Time Off

● 401(k) company match

● Growth opportunities

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:

Schedule:

•

8 hour shift

Work Location: In person