Quality Document Control Specialist

Position Summary:

As part of the Continuous Improvement segment within the plant’s Quality Organization, the Quality Document Control Specialist plays a critical role in enhancing both internal and external quality processes to maintain the best customer experience. The Quality Document Control Specialist is responsible for reviewing, validating, maintaining and managing all production documents within the organization. This role ensures that documents are accurate, up-to-date, and meet quality and compliance standards. The specialist will also proctor periodic employee skill qualification exams.

- This is a full-time, onsite position based at our VAM USA facility in Houston, TX.

Key Responsibilities:

- Document Review

- Final Acceptance / Document Review of Production Order Packets

o Production Router (MPS)

o Dimensional Log Sheets (paper/digital)

o Lab Test Reports (stress relief certificate)

o Gage Traceability Record

o Wet Magnetic Particle Examination Report

o Special End Area (SEA) inspection report

o Phosphate inspection log, Phosphate titration log

o Abrasive blast log

o FVI/Ovality log

o Clip/Bident calculated offset record

o Buck-on graphs, run logs, and drift report

- Coordinate and conduct Third Party Inspector (TPI) document reviews

- Create Certificates of Conformance (COC)

Document Control

- Record, Scan, and control documentation of required training for each employee.

- Prepare, as required, and control all revisions to VAM-USA Quality Management System (QMS) documents.

- Control and update all files related to QMS and subcontractor information.

Subcontractor Management

- Support subcontractors with applicable procedures, instructions and process documents.

- Control subcontractor capability informational documents.

- Interface with Subcontractors and in-house personnel on clarification of requirements.

- Maintain and update subcontractor job status dashboards.

Training Records, Testing and Exams

· Proctor training and competence exams. · Maintain training database records for each employee. General · Follow all company policies, practices, and regulations, including Quality and Safety. · Perform any other duties as assigned.

Requirements

Education & Certification

- High School Diploma or Technical Education.

- Preferred: 2 years’ experience in OCTG field.

- Strong attention to detail and organizational skills.

- Excellent communication and coordination abilities.

- Proficiency in using digital tools and databases.

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, etc.).

- Ability to read, write and speak well in English and possess strong analytical and interpersonal skills.

- Must be able to pass applicable testing as required.

Skills & Knowledge

- Ability to read and interpret documents such as quality and safety rules, operating and maintenance instructions and procedure manuals.

- Strong computer skills, including O365 Suite applications and the ability to learn new applications as needed or required. Proficiency in using quality management software and tools.

- Strong written and verbal communication and interpersonal skills.

- Ability to work in and lead diverse groups to achieve common goals.

- Highly organized and able to successfully manage multiple projects.

- Capable of working independently in a self-directed environment.

- Strong analytical ability and excellent attention to details.

Language

- Required: English.

- Preferred: Spanish.

Critical Competencies

- Safety awareness

- Teamwork

- Adaptability

- Reliability / Dependability

- Initiative

- Constructive feedback exchange

- Pride in performance

- Continuous improvement mindset

- Communication

- Positive response to change

- High attention to detail

Physical & Visual Requirements

- Sedentary Work: involves sitting most of the time but may also include some standing or walking. These positions require lifting no more than 10 pounds at a time and occasionally carrying light objects.

- Walking: Constant

- Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties.

- Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.

- Fine manipulation: Constant - Picking, pinching, typing or otherwise working primarily with fingers rather than the whole hand or arm as in handling.

- Hearing: Constant - The ability to hear, understand, and distinguish speech and/other sounds (i.e., machinery alarms).

- Speaking: Constant - Expressing or exchanging ideas by means of the spoken word to impact oral information to customers or other workers accurately, loudly, or quickly.

Visual Acuity

- Employee is required to have close visual acuity to perform an activity such as:

- preparing and analyzing data and figures, transcribing, viewing computer terminal, expansive reading,

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.