Bluelime Technical Services

Document Control Specialist III

Document Control Specialist III
Notice info
LocationEdmonton, AB
Job Typecontract, temporary
On-site
Utilities

About This Job

Job Overview

We are seeking a detail-oriented and highly organized Document Specialist to join our team. The ideal candidate will possess strong analytical and communication skills, with the ability to manage a variety of documentation tasks efficiently. This role involves working with various software applications, maintaining records, and ensuring that all documents are accurate and accessible. A bilingual candidate, particularly fluent in French, would be an asset to our diverse team.


Responsibilities

- Create, edit, and manage documents using Microsoft Office applications including Word, Excel, PowerPoint, and Access.

- Organize and maintain electronic and physical filing systems for easy retrieval of documents.

- Collaborate with team members on project management tasks using Microsoft Project and SharePoint.

- Provide excellent customer service by addressing inquiries related to documentation processes.

- Conduct analysis of document workflows to improve efficiency and accuracy.

- Assist in procurement processes by managing records related to purchases and contracts.

- Prepare presentations and reports as needed, demonstrating strong writing and presentation skills.

- Ensure compliance with records management policies and procedures.

- Utilize negotiation skills when dealing with vendors or stakeholders regarding documentation needs.

- Lead projects or initiatives related to document management as required.


Requirements

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access) is essential.

- Strong organizational skills with the ability to manage multiple tasks effectively.

- Excellent written and verbal communication skills in English; proficiency in French is highly desirable.

- Previous administrative experience with a focus on records management is preferred.

- Familiarity with databases and filing systems is necessary for efficient document handling.

- Strong time management skills to meet deadlines without compromising quality.

- Demonstrated leadership abilities in previous roles or projects will be advantageous.

- Ability to work independently as well as collaboratively within a team environment.

- Strong computer skills with a solid understanding of Windows operating systems. If you are passionate about documentation processes and have the required skills, we encourage you to apply for this exciting opportunity as a Document Specialist!

Job Type: Fixed term contract

Contract length: 12 months


Work Location: In person

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